Description

Summary:

Under the supervision of the Human Resources Manager the Human Resources Assistant provides administrative support to the department, administers human resource procedures, attends to the needs of individual employees, and assists the Human Resources Team in their duties.

Essential Functions:

Reasonable Accommodations Statement: 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

• Provide excellent customer service to all internal/external customers. 
• Provide administrative support to the Human Resources team, to include recruitment, onboarding, mail retrieval/distribution, answering phones, and letter generating. Generating all communication to new and existing staff regarding training requirements, and assisting all new and current staff with questions they may have about training.
• Maintains employee training records in accordance with agency guidelines. Creating and managing documents and conducting research inquiries.
• Maintains employee personnel files, term files and ensures all required documentation is filed appropriately and in a timely fashion. 
•  Conduct the pre-employment background process with newly hired employees.
•  Maintain New Hire & Pre-employment packets.
•  Assist in conducting the new hire orientation for new employees.
• Serve as a liaison to training providers in partnership with the Chief Administrative Officer.
• Creates new hire and pre-employment packets.
• Support the on-boarding process and handle new hire paperwork as needed.
• Assist in conducting the new hire orientation for new employees as needed. 
• Perform data entry of new hire information and employee changes. 
• Greet and escort newly hired and/or current employees upon arriving to their orientation/training sessions.
• Attend seminars and recruitment events as necessary to maintain skills and knowledge required for human resources. 
• Perform other duties as assigned by Supervisor. 

Authority:

This position holds a relatively high degree of independence within the framework of the agency’s policies and procedures. The individual must be resourceful and able to display initiative and understanding of systems and interpersonal relations. 

Position Qualifications:

Competency Statement(s) 

• Analytical Skills - Ability to use thinking and reasoning to solve a problem.
• Accuracy - Ability to perform work accurately and thoroughly.
• Customer Oriented - Ability to take care of the customers' needs while following company procedures
• Detail Oriented - Ability to pay attention to the minute details of a project or task.
• Diversity Oriented - Ability to work effectively with people regardless of their age, gender, race, sexual orientation, ethnicity, religion, sexual orientation, or job type.
• Ethical - Ability to demonstrate professionalism conforming to a set of values and accepted standards.
• Friendly - Ability to exhibit a cheerful demeanor toward others.
• Interpersonal-Ability/desire to understand others' attitudes/interests/needs/nonverbal behavior, listening skills, and understanding strengths/limitations of others.
• Organized - Possessing the trait of being organized or following a systematic method of performing a task.
• Relationship Building-Ability to build/maintain friendly relationships/networks with people who might be useful in achieving work-related goals.
• Reliability - The trait of being dependable and trustworthy.
• Communication, Oral - Ability to communicate effectively with others using the spoken word.
• Communication, Written - Ability to communicate in writing clearly and concisely.

Physical Demands:

The position does require occasional standing, squatting, lifting of up to approximately 20 lbs. and frequent sitting.

Ibero American Action League is committed to the policy of equal employment opportunity. This policy expressly prohibits discrimination on the basis of sex, race, color, religion, creed, national origin, age, marital status, sexual orientation, disability, genetic predisposition or carrier status, gender identity or expression, domestic violence victim status, veteran status or status as a member of any other protected group or activity.

Requirements

• High School diploma required, or a related field preferred.
• One years of related experience in human resources functions or a similar capacity required.
• Administrative support experience required.
• Knowledge of Paylocity HRIS/Payroll system or equivalent preferred but not required.
• Must have intermediate to advanced PC skills (MS Office Suite, MS Teams). 
• Bilingual (English/Spanish) preferred but not required. 
• A combination of training and experience other than specified, if judged to be adequate for the job, may be considered by the President & CEO.