Job Summary

The Executive Assistant will provide high-level administrative support to the CEO. The Executive Assistant will also provide clerical, administrative, and secretarial support services to the CEO and manage sensitive and/or confidential information and decisions.

Key Responsibilities

• Provides high-level administrative support and assistance to the CEO.
• Performs clerical and administrative tasks including drafting letters, memos, reports, and other documents.
• Organize and prepare for meetings, including gathering documents, creating PowerPoint presentations and reports and attending to logistics of meetings.
• Provide supervision to headquarters administrative assistant, janitorial services, and GHRC’s maintenance Technician. 
• Manage the headquarters office operations including inventory, ordering supplies, securing services, and addressing needs. 
• Manage the organization's overall operations including insurance, licenses, etc. 
• Act as a liaison between CEO and staff who directly report to the CEO.
• Schedules and attends meetings on behalf of the CEO, taking notes and recording minutes.
• Fields calls and communicates on behalf of the CEO with Board members, donors, staff, and others on approved related matters.
• Receives incoming communication or memos, reviews contents, determines importance, and summarizes and/or distributes contents to the CEO.
• Performs office tasks including maintaining records, ordering supplies, and arranging meetings.
• Arranges travel and accommodations for the CEO.
• Performs additional duties as assigned by the CEO.

Secondary Responsibilities:

• Recruitment and interviewing and training of staff that directly report to Executive Assistant.
• Assist CEO with personal needs including picking up items, lunch, coffee, etc. 

Required Skills/Abilities

• Bachelor's degree in Business Administration or related field preferred.
• At least 2 years of bookkeeping experience, preferably within a business-services environment.
• Excellent communication skills, both verbal and written.
• Attention to detail and accuracy of work.
• Must possess a valid driver’s license and must be able to travel to different sites as directed and/or drive CEO to meetings. 

Physical Requirements

• Prolonged periods of sitting at a desk.
• Must be able to lift up to 15 pounds at times.

EEOC Disclaimer

GHRC is an Equal Employment Opportunity. We will not discriminate against race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any factors prohibited by applicable law.