Executive Assistant Job Description

Atlanta Jewish Academy, a PreSchool-12th grade private Jewish school, is seeking a Full-Time Executive Assistant to support the Head of School and the Administrative Team. The position officially begins on July 15, 2024, however, we would prefer to have the new hire join our team between May 13 and June 20 on a per diem basis if possible for training and orientation. As a school, AJA fosters a learning environment centered on relevance, engagement, and intellectual curiosity. The Executive Assistant will join a collegial and supportive team of school professionals. The position requires nearly 100% on-site hours and is not a remote job.

The Executive Assistant must be effective in planning, prioritizing and executing tasks in a timely manner. They must also exhibit skills in building & maintaining strong relationships both internally & externally. The ideal candidate is both approachable & respectful, comfortable with new technology such as the Veracross Data Management System, scheduling and calendar software such as one finds in the Google suite, and virtual meeting platforms like Zoom. We seek someone who is both an initiative-taker and can get the job done with little supervision and who also reads the room and understands when to ask for help and further instruction.

Responsibilities (examples, not a complete and exhaustive list):

• Maintains appointment schedule for Head of School
• Schedules appointments for Administrative Team members upon request
• Supports Executive Director in managing the entire school calendar and its myriad events
• Handles annual all-school communications (e.g. Back-to-School night notices, end of year event reminders, etc.)
• Sends division communications upon request
• Completes various clerical functions (e.g. student attendance reporting, vaccination and medical records updates, etc.)
• Interfaces with Business Office and Administration on school purchases
• Coordinates special logistics (e.g. large class trips, updating alumni information database)
• Assists in the planning and execution of special projects, events, or initiatives (will include flexibly joining the team that sets up night-time programs)
• Electronically and when still relevant paper files documents of importance

In general this professional will NOT be asked to do personal errands for members of the Administrative Team.

Pay range: $39,000.00 - $50,000.00 per yearBenefits:

Health/Dental/Vision insurance

Employee retirement match after two years of service

Time off for Jewish holidays and U.S. Holidays

Schedule:

8AM - 4 PM

Additional Job Information:

To join our team, please email a cover letter and resume that outlines your candidacy to resume@atljewishacademy.org. Your cover letter should explain in detail your qualifications for the position. We look forward to hearing from you!

Job Type: Full-time

Pay: $39,000.00 - $50,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Education:

• Bachelor's (Preferred)

Language:

• English (Preferred)

Work Location: In person