Executive Assistant needed to work for successful Private Equity firm located in Midtown. This position will support the CEO. We are looking for someone who can multitask and work with little to no supervision. Please see list of details below.

• Provide daily communication support such as answering phones, coordinating meetings and appointments in Outlook, filing, scanning, returning phone calls, delivering messages, and processing all incoming and outgoing mail.
• Interface with firm-owned subsidiaries and be a resource as needed
• Schedule both business and personal travel arrangements including air, hotel, ground transportation, and travel itineraries.
• Create, edit, and proofread correspondence, PowerPoint presentations, and Excel spreadsheets. Occasionally design attractive labels, displays, or signs.
• Prepare and edit monthly expense reports and check them against business credit card statements.
• Maintain “tickler file” to remind executives about upcoming business and personal events or to follow-up with clients/contacts.
• Order office supplies and maintain inventory to ensure availability of resources.
• Greet and accommodate visiting guests as well as operating the office building’s security app.
• Regularly maintain and update contact databases in Outlook. 
• Maintain organized files and records of monthly financial activity of the firm to provide source documentation for accountants to prepare financial statements of the firm.
• Manage and oversee maintenance and functioning of all office technology and telecom functions.
• Maintain administrative desk manual and document procedures for all office manager and operations duties.
• Organize Outlook files for easy retrieval.
• Calendar maintenance and scheduling
• Detailed organization and maintenance of company, client, and vendor records, files, messages, and data.
• Create Excel spreadsheets and basic analysis of financial and business records, and occasional PPT presentations.
• Be willing to perform other reasonable duties as needed, anticipate needs, and work independently, often with minimal supervision

Other project work as assigned. This is a great position for someone with light experience working in the financial services industry or someone with 3 years in Administrative support. Great company culture and stable company. Paid parking! Please submit a copy of your resume to be considered. Looking to hire in the next few weeks!