Overview:Responsibilities:

• Executive/administrative support and core administrative functions including complex calendar management, complex scheduling, detailed meeting prep, travel arrangements, facilitating communication on behalf of AVP.
• Internal Communication.
• Team support (including training, project support and on-boarding new staff).
• Knowledge management (including SharePoint and potentially other internal systems).
• Cross-training/cross-coverage (team members are expected to be highly collaborative, flexible, capable, and skilled in order to cover each other's duties).
• Process coordination (concurrently develops/implements/coordinates/tracks multiple processes and procedures).
• Administrative support for regulatory visits from DOH, CMS and others as needed.
• Department budget tracking and Finance collaboration as assigned.
• Interface and work collaboratively with Alliance Partners (Fred Hutch, University of Washington, and Seattle Children's).
• And other duties as assigned.

Qualifications:

• AA/AS or relevant equivalent experience required. Minimum of two- four years administrative experience (equivalent experience).
• Excellent written, verbal and interpersonal communication skills, including professional conduct with customers
• Ability to work independently, prioritize effectively, plan ahead, problem-solve, and meet goals in a deadline driven environment
• Demonstrated success working in a fast‐paced, dynamic, deadline‐ driven environment.
• Strong technical aptitude/ability to quickly learn new systems and applications, and ability to leverage/apply technology to improve and automate systems and process.
• Proficiency in Microsoft Office products (Word, Excel, PowerPoint, etc.).
• Proficiency with calendar management (managing a calendar with delegate access) and scheduling.

• Administrative experience in academic or medical environment, prior experience in preparing meeting agendas and taking minutes; prior experience maintaining policies and procedures; prior experience with The Joint Commission and other healthcare regulatory bodies.
• Six years progressively complex administrative experience
• Advanced Microsoft Office skills.
• Ability to work independently with minimal supervision, exercise good judgment in decision making, solve problems, maintain confidentiality, and conduct oneself with the utmost integrity and professionalism.
• Requires great organizational skills, attention to detail, time management, and ability to effectively prioritize multiple concurrent responsibilities.
• Ability to work in teams and collaborate effectively to meet deliverables
• Experience with Concur, Workday and PeopleSoft FMS

Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), paid parental leave (up to 4 weeks), and partially paid sabbatical leave (up to 6 months).

Our Commitment to Diversity: We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at hrops@fredhutch.org or by calling 206-667-4700.