312 Executive Assistant Jobs in Seattle, WA
GQG Partners is Hiring an Executive Assistant Near Seattle, WA
ABOUT GQG PARTNERS
GQG Partners is an investment boutique which is a wholly owned subsidiary of a majority employee-owned company listed on the Australian Securities Exchange (ASX: GQG). The firm manages global and emerging market equities for institutions, advisors, and individuals worldwide. The company is headquartered in Ft. Lauderdale FL, with offices in New York, Seattle, London, and Sydney. GQG Partners manages more than US $120 billion in client assets as of December 31, 2023 and employs approximately 190 associates worldwide.
GQG is passionate about investing and strives for the highest levels of excellence in a competitive industry. It is our responsibility to help investors secure their financial future and we are honored that our clients entrust us with their financial capital. We endeavor to create a business that is closely aligned with our clients’ financial interests. And we strive for success at all levels of our organization through a commitment to independent thinking, continual growth, cultural integrity, and a deep knowledge of the markets.
ABOUT THE POSITION
Job Title: Executive Assistant
Manager: Managing Director, Head of Human Capital
Employment: Full-time
Location: Seattle, WA (In office minimum 4 days/ week)
Expected Salary Range: $35 - $40/hour
KEY RESPONSIBILITIES
Calendar Management (30%) - Schedule internal and external meetings, appointments, and conference calls, often across multiple time zones. Maintain well-organized calendars despite frequent, last-minute changes. Act as gatekeeper of executives’ schedule and accessibility. Able to think ahead and anticipate and resolve scheduling conflicts. Ensure that executives are well-informed and prepared for upcoming events. Travel Coordination (25%) – Plan and book extensive domestic and international travel. Arrange flights, hotels, and ground transportation, procure visas, maintain passports, and track travel credits. Respond effectively to last minute, urgent changes to itineraries. Understand and adhere to travel preferences and policies. Manage expense reporting. Special Projects (20%) – Work on presentations, reports, correspondence, and spreadsheets using the MS Office suite. Other tasks include filing, copying, record keeping, internet research, and event planning. Scribe for key meetings. Expense Reporting (15%) – Process credit card expenses and expense reimbursements for multiple executives. Office Administration (10%) – Manage office supplies and equipment, mail/shipments, act as primary contact for facilities and IT. |
Characteristics and Behaviors |
- Time management and multi-tasking ability
- Strong prioritization skills
- Strong attention to accuracy and detail
- Collaborative and team player
- Effective communicator on status, questions, issues
- Technically savvy
- Adaptable to changing deadlines and priorities
- Proactive, self motivated
- Feedback oriented, quickly learns from mistakes
- Trusted with confidential and private information
- Creative problem solver
QUALIFICATIONS
- 5 years of experience assisting C-level executives in a fast-paced organization or similar experience requiring extensive planning and organization
- 3 years of experience coordinating and managing international travel
- Proficient in Microsoft Suite, Zoom, and Skype
- Proficient in expense reporting
- Experience in financial services industry preferred
GQG Partners LLC is an Equal Opportunity Employer and will not engage in unlawful discrimination on any basis prohibited by local, state or federal law. This policy applies to all aspects of employment, including recruitment, placement, promotion, transfer, demotion, compensation, benefits, social and recreational activities and termination.
For more information about equal employment opportunity, please click here for “EEO Is the Law.” GQG Partners LLC may participate in E-Verify, please view the following links for details in English and Spanish. For information regarding your Right to Work, click here for details in English and Spanish.
Job Summary
Full Time
$76k-97k (estimate)
02/09/2024
05/05/2024
gqgpartners.com
Fort Lauderdale, FL
50 - 100
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The job skills required for Executive Assistant include Scheduling, Presentation, Time Management, Futures, Transportation, Credit Card, etc. Having related job skills and expertise will give you an advantage when applying to be an Executive Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Executive Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Executive Assistant positions, which can be used as a reference in future career path planning. As an Executive Assistant, it can be promoted into senior positions as an Executive Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Executive Assistant. You can explore the career advancement for an Executive Assistant below and select your interested title to get hiring information.
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