Position Title: Executive Assistant

Location: Fully remote in the US

Reports to: Amie Batson, President

Hours per week (average): 40 (full time)

Overtime Status: Exempt

Our Vision and Mission – WomenLift Health is committed to expanding the power and influence of talented women in global health and catalyzing systemic change to achieve gender equality in leadership. We envision a world where diverse, accomplished leaders collectively transform health outcomes.

Our Work – Established in 2019, we work to advance equality in health leadership through a range of actions at the individual, institutional, and societal levels. This includes a “Leadership Journey,” which focuses on giving mid-career women the tools, along with peer, mentor and coach support, to successfully use their voice, expertise and leadership for impact. It includes pushing conversations and partnerships with health institutions, taking steps to prioritize gender equality. It also includes driving a global conversation about the importance of women’s leadership, amplifying the voices of national and global health leaders including at our annual conference, Women Leaders in Global Health. 

Our Culture and Values – We are building a diverse, entrepreneurial team of people who bring unique cultural and technical perspectives and experiences. We welcome results-oriented problem-solvers of any nationality, race, gender, sexual orientation, age, and disability. We are a growing organization that is committed to building a culture with our partners that values:

• Collaborative leadership that celebrates diverse perspectives and experiences and ensures everyone contributes to their full potential.
• Partnership grounded in humility, respect, empathy, and inclusion.
• Transformative change based upon bold, strategic thinking combined with adaptability and pragmatic action.
• Spirit of learning that ensures we are open, forward-looking, constructive, and committed to growing collectively and individually.
• Achieving impact by improving global health and gender equality.

Position Summary

The Executive Assistant will work under the direction of, and provide administrative and operational support to, the WomenLift Health President. The Executive Assistant is an important member of the nimble, globally distributed WomenLift Health team. They contribute to the ambitious WomenLift Health strategy and work program. This position plays a vital role in team resource management, meeting planning, as well as the execution of high-level convenings.

Responsibilities and Tasks

• Manage complex calendar scheduling across time zones primarily for the President, and occasionally for the Senior Leadership team and Board members.
• Draft emails, presentations, and papers for the President’s review. Proof content and brand all materials before they are distributed. File important documents in SharePoint.
• Work with the President on a limited number of special initiatives to prioritize and track her task list to meet her deliverables and organizational objectives. This will include ensuring meetings are scheduled, materials are approved, emails are drafted and executing other appropriate tasks as needed.
• Manage the meeting needs of the WomenLift Health Global and Project Advisory Boards by scheduling meetings, coordinating timelines, drafting meeting materials when appropriate, organizing meeting materials, and designing and implementing streamlined processes.
• Work with President and other Directors to prepare for, schedule and draft summaries of weekly Senior Leadership Team meetings, and other team meetings including team retreats and learning opportunities.
• Support the President with her external commitments, including Boards and Committees, by scheduling meetings, monitoring tasks, drafting emails, and finalizing and branding papers.
• Develop working relationships with counterparts in key external partners or supporting Board members to efficiently schedule, plan, and execute engagements.
• Assist with travel arrangements, booking meeting space, and other logistical support for the President as required. Manage the President’s travel expenses and reimbursements.
• As needed, coordinate with and support the Communications team on high priority events that engage the President.

Education, Experience, Knowledge, Skills and Ability

• Bachelor’s degree required
• 5 years of related experience in activities including project coordination, scheduling, tracking, and budgeting
• Demonstrated organizational skills, and the ability to manage multiple tasks simultaneously, while meeting deadlines
• Experience working with a range of individuals in nonprofit organizations, government, foundations, and private sectors
• Sophisticated knowledge and use of technology and varying digital platforms
• Demonstrated success in following through and completing projects
• Excellent organizational skills and attention to detail.
• Commitment to WomenLift Health’s mission, vision, theory of change, and unique positioning in the field
• Ability to exercise cultural competency and work respectfully with a diverse team across varied cultures, geographies, and time zones
• Strong verbal and written communication skills
• Ability to take initiative and ownership of projects
• Ability to prioritize and multitask
• Ability to routinely and independently exercise sound judgment in making decisions
• May require up to 10% travel
• Available for 6AM calls twice a week if you are located in the Pacific time zone

Valued and Non-Essential Education, Experience, Knowledge, Skills and Ability

• Background in global health, gender equity, and leadership development preferred

How to Apply

To apply, submit resume and cover letter through Jobsoid link. Please also include 3 professional references and desired annual salary in USD.

Hiring Information

Salary Range: $60,000 to $80,000

Benefits:

Comprehensive benefits package that includes 100% employer-paid health, dental, and vision insurance for employees (and their families). Employees are able to enroll in 401K retirement plan and are eligible for a 3% automatic contribution and up to a 3% employer match on 401K contributions. Employees are also eligible for pretax transportation benefits. Employees will receive 120 hours of vacation time, 80 hours of health leave, up to 2 days of casual leave, and 20 hours of voluntary leave annually. Employees will also receive 13 paid holidays throughout the calendar year. Employees are eligible for 12 weeks of paid family and medical leave after 90 days of employment.

COVID-19 Policy

To center the safety and well-being of its employees, New Venture Fund requires that any employee who is required to conduct in-person activities for their job must be fully vaccinated against COVID-19 within four weeks of their start date. This position may require candidates to be fully vaccinated against COVID-19. Accommodations may be sought and approved in accordance with the law by contacting human resources at HR@newventurefund.org.

Hiring Statement:

WomenLift Health is a project of New Venture Fund (NVF), a 501(c)(3) public charity that incubates new and innovative public-interest projects and grant-making programs. NVF is committed to attracting, developing and retaining exceptional people, and to creating a work environment that is dynamic, rewarding and enables each of us to realize our potential. NVF’s work environment is safe and open to all employees and partners, respecting the full spectrum of race, color, religious creed, sex, gender identity, sexual orientation, national origin, political affiliation, ancestry, age, disability, genetic information, veteran status, and all other classifications protected by law in the locality and/or state in which you are working.