Description

The primary responsibilities of the Administrative Assistant will be to greet visitors, answer company phones, direct calls, take messages, receive incoming mail, and otherwise relieve the human resources department of clerical work and administrative duties. 

ESSENTIAL DUTIES AND RESPONSIBILITIES 

• Assist the Human Resources department with administrative duties, including updating the company phone list, creating employee files, filing, etc. 
• Assist the Senior Director with special department projects, such as coordinating the monthly birthday and anniversary events.
• Answer the company main line and route calls to the appropriate person.
• Distribute incoming mail and prepare outgoing mail including FedEx, UPS, and Amazon deliveries.
• Greet visitors, ascertains the nature of business, ensure that visitors sign in, and direct visitors to the appropriate person by following the safety practices in place.
• Assists with coordinating staff meetings and ordering lunches for all internal meetings. 
• Assists with monthly Walnut and Prune Export Trading Company meetings, by making conference room reservations, and preparing coffee and other meeting-related items. 
• Assists with coordinating building/ground maintenance, and services. 
• Assists with a monthly company vehicle maintenance program.
• Assists with making copies and getting supervisors’ information (compiling binders and packets) needed for the season.
• File correspondence and other records.
• Make copies of correspondence or other printed materials.
• Run company errands when needed.
• Other duties may be assigned.

Requirements

EDUCATION & EXPERIENCE

• Must have a high school diploma or GED; an Associate degree in Business is preferred.
• Strong organizational and time management skills. 
• Strong proficiency in MS Office (Word, Excel, and Outlook).
• Customer Service and multi-phone line experience.
• Excellent attention to detail is a must.
• Ability to adapt and be flexible within a changing work environment.