Description

The primary responsibilities of the Athletics Administrative Assistant ll is to ensure that the Athletics department is operating smoothly and delivers excellent customer service in an effort to greet the public (students and parents) in a positive manner when they are visiting or calling in, as well as communication publications. The Athletics Administrative Assistant II provides administrative support to ensure the efficient operation of the Athletics Department.

Requirements

RESPONSIBILITIES AND DUTIES:

• Highly organized and detailed oriented; adept at multitasking and juggling, planning for various tasks simultaneously.
• Ability to work with individuals from diverse backgrounds as well as partners from across various professions.
• Provides administrative support such as answering phones, returning calls, and responding to emails, data entry, as well as help manage the calendar, schedule, and files.
• Complete tasks and communication using project management tools. 
• Process expenditure requests and assist department in managing budget.
• Schedule and supervise volunteers. 
• Compose department communications: letters, emails, flyers, brochures, forms, and manuals.
• Facilitate departmental meetings, classes, and events through completion of internal set-up requests, calendar reservations, and connecting with any/all external partners.
• Organize and maintain materials for department’s areas of responsibility.
• Provide excellent internal and external customer service to fellow staff and volunteers as well as the community at large.
• Assist at Athletic functions and special events.
• Participates in staff chapels, meetings, retreats, and events as required by department.
• Other office related tasks as assigned.

QUALIFICATIONS:

• Two years general clerical/office experience.
• Knowledge of PC’s, Phones, and Copiers.
• Ability to work independently and to influence others both inside and outside the organization. 
• Ability to anticipate administrative needs and implement tasks.
• Strong team player.
• Ability to type at a corrected rate of 45 WPM.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Publisher).
• Strong customer service skills and ability to relate and interact professionally with volunteers and staff.
• Excellent written and verbal communication, organizational and prioritization skills.
• Ability to speak about the school’s work in an articulate, professional, and compelling manner.
• Proven understanding and or experience using web site management and social media.
• Strong cross-functionality skills requiring a high level of diplomacy.
• Comfortable working in a fluid, fast-paced, and collaborative environment.
• Ability to perform sedentary work, exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body.
• Must be able to work in a variety of settings and be flexible to work evenings and weekends.
• Must have a valid driver’s license and have access to a vehicle. 
• Great customer service skills and ability to build productive business relationships.
• Ability to manage multiple projects independently.
• Ability to take and give direction, to problem-solve, work independently, as well as meet firm deadlines.
• Ability to learn software.
• Knowledge of the sport and its rules and regulations.

PHYSICAL DEMANDS:

This position’s duties are normally performed in a standard work environment based on the activity scheduled. Some physical effort is required; therefore, the employee must occasionally lift and/or move up to 50 pounds. He or she may be required to walk or sit for extended periods and may be exposed to outside weather conditions, including but not limited to heat, cold, humidity, rain, and direct sunlight. Manual dexterity and coordination are required over 50% of the work period while operating equipment, such as a computer keyboard, mouse, calculator, and other similar machines.

WORKING CONDITIONS:

Working conditions are dynamic. This requires the willingness to work a flexible schedule that may require occasional weekend and/or evening hours. The employee will be using his or her personal vehicle; therefore, he or she must hold a valid driver’s license in the state where he or she is based and have appropriate auto insurance as required by law. The employee needs to be able to work in a fast-paced environment, prioritize work assignments, and do well under pressure. He or she must also demonstrate professionalism and integrity, take initiative, and exercise confidentiality. Finally, the employee must understand and apply all school policies and procedures, follow instructions, be detailed oriented, and have good follow-through on all projects.

NOTES:

This job description has been reviewed to ensure that only essential functions and basic duties have been included. The description in no way states or implies that the duties and responsibilities stated above are the only duties to be performed by the individual(s) within this position. All requirements, skills, and abilities included here have been determined to be the minimal standards required to perform this position. The individual(s) may be called upon and required to follow other instructions or perform other duties instructed by his/her supervisor that is consistent with the purpose of this position, department, and/or school objectives. Destiny Christian Academy expressly reserves the right to change this job description and the duties assigned to the individual periodically as deemed appropriate in Destiny Christian Academy’s sole discretion.

This job description is not intended as and does not create an employment contract or otherwise guarantee employment. Employment is at will and can be terminated at any time with or without cause and with or without notice by either party.