Job Title: Administrative Assistant

Overview:

We are seeking a competent and reliable Administrative Assistant to provide administrative support in a fast-paced office environment. The ideal candidate will be organized, detail-oriented, and possess excellent communication and multitasking skills. This role requires proficiency in office software applications, the ability to handle confidential information with discretion, and a proactive approach to problem-solving.

Responsibilities:

1. Office Management: Maintain office supplies inventory, anticipate needed supplies, and place orders as necessary. Ensure the smooth running of the office by coordinating with vendors and service providers.

2. Communication: Serve as the primary point of contact for internal and external stakeholders. Answer and direct phone calls, respond to emails, and handle correspondence efficiently.

3. Data Entry and Record-keeping: Input and maintain accurate records, databases, and filing systems. Organize and update paperwork, documents, and digital files.

4. Administrative Support: Assist in the preparation of reports, presentations, and meeting materials. Proofread documents for errors and inconsistencies. Handle confidential information with integrity and discretion.

5. Customer Service: Greet and assist visitors, clients, and employees. Provide exceptional customer service by addressing inquiries and resolving issues promptly and professionally.

Requirements:

1. Proficiency in MS Office (Word, Excel, Outlook, PowerPoint) and other office software.
2. Strong organizational and time management skills with the ability to prioritize tasks.
3. Attention to detail and accuracy in data entry and record-keeping.
4. Ability to work independently with minimal supervision and as part of a team.
5. Discretion and confidentiality when handling sensitive information.
6. High school diploma