JOB SUMMARY:

The primary focus of the Administrative Assistant is to provide support for a group of pastors and the areas of ministry they lead. The ideal candidate will have a strong range of administrative skills and excellent customer service abilities. The Administrative Assistant works under the general supervision of the Pastoral Care Pastor and this is a part-time, 25-hours-per-week position.

ESSENTIAL JOB RESPONSIBILITIES:

• Think proactively to assist pastors and provide administrative support related to ministry needs
• Support and execute events and meetings including registration, communications, organization and other details
• Organize and maintain accurate data entry, group management, meeting space assignments, and event management details using church management software
• Provide communication to key leaders as requested
• Perform data reporting and analysis to assist with ministry evaluation

General Duties and Responsibilities:

• Prepare and submit expense reports in financial software
• Edit and generate correspondence as needed
• Maintain team members’ calendar in Outlook as needed or requested
• Reserve room and resources in church management software
• Arrange and coordinate travel arrangements
• Provide occasional office support as needed ( rotating phone duty, special projects, training, etc.)
• Keep clear communication with the front desk during team member absences
• Attend required meetings
• Perform miscellaneous job-related duties as assigned

JOB PROFILE:

SPECIFIC SKILLS / STRENGTHS

• Possesses strong software management, data entry, and organization skills
• Detail-oriented; enjoys diving deep into fine details, making sure everything is accurate
• Good with multi-tasking related to those they support; able to keep track a wide range of details at the same time
• Flexible and willing to jump into other tasks outside of normal responsibilities during busy seasons
• Energetic, self-motivated, and well-organized
• Proactive and timely in carrying out assignments to completion

EXPERIENCE DESIRED

• Experience: 2 years related experience and/or training; or equivalent combination of education and experience

EDUCATION DESIRED

• Education: Minimum of high school diploma or equivalency; college degree preferred

SUPERVISORY RESPONSIBILITIES

• There are no supervisory responsibilities with this role.

LANGUAGE SKILLS

• Ability to speak effectively and understandably on the phone. The ability to effectively present information and respond to common inquiries regarding Chase Oaks ministries is also required. High attention to customer service.

COMPUTER SKILLS

• Strong ability to learn church management software
• Strong working knowledge of Microsoft Office, Outlook calendaring, and email
• Basic knowledge of Excel and PowerPoint
• Familiarity with databases

PHYSICAL DEMANDS

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Lifting 5-10 pounds is an occasional but essential requirement. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to sit, talk, or hear. The employee frequently is required to use hands and arms. The employee may be asked to bend and kneel.
• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Qualifications for employment at Chase Oaks Church requires being a Christ-follower—whose work history and lifestyle shows a consistency to adhering to the scriptural principles of the Bible—and agreeing with the Purpose, Strategy, and DNA statements of Chase Oaks. We request that each staff member be “All – In” and be committed to the local body of Christ at Chase Oaks Church in the areas of worship, groups, service and giving.

CHASE OAKS CHURCH DNA

• Jesus Sets Our Tone.
• We're All In The Same Boat.
• We Are Here For Good.
• This Is Not Our Party.
• We Don't Go It Alone.
• We Are Not Set In Our Ways.
• We See Beauty In Diversity.
• Our Best Days Are Ahead Of Us.
• We Don't Sweat The Small Stuff.

CHASE OAKS CHURCH STAFF VALUES

• We cultivate because we believe in the good that is to come.

• We collaborate because we are better together.

• We celebrate because we can.

LEADERSHIP SKILLS

• Character - Being above reproach
• Self-Leadership - Practicing rhythms that allow personal flourishing
• Drive - Relentlessly pursing excellence based on one's unique purpose, values, strengths, and passions
• Judgment - Demonstrating wisdom in action
• Influence - Impacting how other people think and act