JOB SUMMARY:

Under general supervision, the Worship & Production Administrative Assistant is responsible to perform a variety of administrative staff support duties for the Weekend Experience Director and Worship Pastor, which requires a range of skills and knowledge of ministry goals and organizational procedures. This position is a part-time, 25-hours-per-week role.

ESSENTIAL JOB RESPONSIBILITIES:

• Supports the Experience Director and Worship Pastor
• Meets once a week with Worship Pastor and Experience Director
• Assists with budget needs and reimbursements for Worship and Production
• Executes band payroll for all campuses
• Secures paperwork and clearance for all new musicians
• Assists in ordering weekend service support (props, environment needs, communion)
• Communicates with campuses on weekend prop needs and supplies
• Maintains updated information in Planning Center and ROCK for musicians and volunteers
• Creates staff and volunteer milestone celebration lists from PCO and Rock
• Maintains Legacy greenroom snacks, paper goods, and food for weekend services
• Attends weekly and monthly meetings as directed in Design & Creative Brief meetings, staff meetings, and production meetings
• Assists with design meeting set-up (food orders, room reservations, note-taking, and follow up)
• Assists with Central Worship & Production schedule and calendar
• Assists with holiday services and rehearsals (including Christmas & Easter)
• Assists with Special Events as needed (concerts, development events, recording of digital events, arts gatherings)

General A Team Duties and Responsibilities include the following:

• Coordinates and prepares for meetings and events, room set-up, food, etc.
• Prepares expense reimbursement in FENxt and deposits for ministry area
• Edits and generates correspondence as needed
• Maintains director’s calendar as needed or requested in Outlook
• Maintains accurate and current records in all databases
• Reserves room and resources in ROCK
• Coordinates travel arrangements
• Supports Office Manager as needed (admin team, rotating phone duty, special projects, training, clear communication with front desk in times of absence)
• Attends required meetings
• Performs miscellaneous job-related duties as assigned

JOB PROFILE:

SPECIFIC SKILLS / STRENGTHS

• Able to multi-task
• Flexible and adaptable
• Energetic
• Well-organized
• Proactive and timely in carrying out assignments, able to work independently
• Able to understand ministry team objectives

EXPERIENCE DESIRED

• Experience: Minimum 2 years related experience and/or training, or equivalent combination of education and experience

EDUCATION DESIRED

• Education: Minimum of high school diploma or equivalency; college degree preferred

SUPERVISORY RESPONSIBILITIES

• There are no supervisory responsibilities with this role.

LANGUAGE SKILLS

• Ability to speak effectively and understandably on the phone. The ability to effectively present information and respond to common inquiries regarding Chase Oaks ministries is also required. High attention to customer service.

COMPUTER SKILLS

• Strong working knowledge of Microsoft Office, Outlook calendaring, and email
• Basic knowledge of Excel and PowerPoint
  Data entry skill & experience
• Familiarity with databases

PHYSICAL DEMANDS

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Lifting 5-10 pounds is an occasional but essential requirement. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to sit, talk, or hear. The employee frequently is required to reach with hands and arms. The employee may be asked to bend and kneel.
• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Qualifications for employment at Chase Oaks Church requires being a Christ-follower—whose work history and lifestyle shows a consistency to adhering to the scriptural principles of the Bible—and agreeing with the Purpose, Strategy, and DNA statements of Chase Oaks. We request that each staff member be “All – In” and be committed to the local body of Christ at Chase Oaks Church in the areas of worship, groups, service and giving.

CHASE OAKS CHURCH DNA

• Jesus Sets Our Tone.
• We're All In The Same Boat.
• We Are Here For Good.
• This Is Not Our Party.
• We Don't Go It Alone.
• We Are Not Set In Our Ways.
• We See Beauty In Diversity.
• Our Best Days Are Ahead Of Us.
• We Don't Sweat The Small Stuff.

CHASE OAKS CHURCH STAFF VALUES

• We cultivate because we believe in the good that is to come.

• We collaborate because we are better together.

• We celebrate because we can.

LEADERSHIP SKILLS

• Character - Being above reproach
• Self-Leadership - Practicing rhythms that allow personal flourishing
• Drive - Relentlessly pursing excellence based on one's unique purpose, values, strengths, and passions
• Judgment - Demonstrating wisdom in action
• Influence - Impacting how other people think and act