We’re looking for a superhero, guised as an Executive Assistant to provide day-to-day support to our CEO. A successful candidate can accomplish the following and more:

• Superb calendar management across multiple time zones and the ability to adjust schedules with little notice 
• Crafty travel management for both international and domestic travel. Tackle all facets of visa and passport renewals and conferring to immigration lawyers as necessary
• Travel calendar organization and expense management, via TripActions and Expensify platforms, while identifying applicable expenses for work vs. personal
• Create and update slide decks, draft letters and other documents
• Filter email inboxes to streamline what your stakeholder should focus on including weeding out spam and keeping inboxes prioritized. This includes prioritizing Coupa requisitions and DocuSigns that require their attention
• Liaise with department heads to ensure the exec’s are prepared with relevant talking points and need-to-knows
• Serve as eyes and ears to the org 
• Run a host of errands as needed around the Miami area

Who you are

• Resourceful and curious. You love to find new ways to simplify your day-to-day and organize your world by organizing your executive
• Approachable and professional. You take pride in your ability to serve as a resource but know when to politely push back because you know just what your stakeholders would say 
• Maintains confidentiality and is extremely organized. For you, inboxes that go beyond one page, maybe two, make you scream into a pillow. Confidentiality is life. 
• Skilled with Google Docs and familiarity, or willingness to learn, other administrative management systems
• Sense of humor to laugh when things go wrong, again, or when the exec forgets despite three reminders already 
• Outstanding communication skills, both written and verbal, with a particular emphasis on succinctness and clarity

#LI-YT1