The Center for Educational Innovation (CEI), a national not for profit educational organization is seeking an Executive Assistant to support the Chief Executive Officer. The ideal candidate will be very well organized with the ability to multi-task in a fast-paced office environment.

Executive Assistant - Position Summary

Provide administrative support, assistance and follow up to the President & Chief Executive Officer, (CEO) and leadership team in support of the development and growth of the organization’s mission by supporting all projects and related tasks as identified by the President & CEO.

Executive Assistant Responsibilities are, but not limited to:

Administrative

• Execute administrative duties with a high degree of judgement to effectively manage the leadership office which will include continuous interaction with the organization’s senior management staff
• Proficient in Google and Microsoft Suites
• Manage Google KEEP or similar project management software
• Manage Google calendars with expertise; plan and coordinate a variety of meetings and events, such as staff meetings, department meetings and partner meetings (including recording of minutes and action items)
• Writing, editing and distributing publications, programmatic and fundraising updates
• Electronic and hard copy Folder/Document preparation and maintenance for CEO’s meetings. Meeting preparation including agenda building, collateral material, coordinate follow-up and correspondence.
• Board and Departmental Staff Meeting Facilitation, inclusive of creating/confirming agenda - distributing pre-work, taking minutes, Board Minutes and follow up
• PowerPoint presentation creation/assistance
• Maintain CEO’s monthly timesheets, expense report, mileage, credit card reconciliation
• Research and purchase of products/materials needed
• Preparation of documents/folders for all executive and organization needs as directed by the CEO and Senior Management team
• Supports all special projects including Annual Fundraising events and Benefit Gala
• 2-5 years of administrative assistance experience preferred

Conference/Special Events preparation

• Logistical planning
• Conference registration, set up and monitoring
• Coordination with staff (presenters, site staff, catering)
• Technology/Special Requests
• Organization of conference materials; banners, tablecloths, information cards, presentation materials, etc.
• Assistance on all conference projects as needed

Job Type: Full-time, Monday – Friday

Salary: $65,000 - $80,000

Job Type: Full-time

Pay: $65,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Education:

• Bachelor's (Preferred)

Experience:

• non-profit and public education: 1 year (Required)
• administrative assistance: 5 years (Preferred)

Ability to Relocate:

• New York, NY 10017: Relocate before starting work (Required)

Work Location: In person