Blackstone Construction is currently seeking an organized and efficient Executive Assistant. As a team, Blackstone Construction strives to break down the contractual barriers that seem to get in the way of unifying around a common goal: to execute a project in the most efficient way that satisfies the client. Finding common ground and aligning goals is the surest way to walk away successfully.

Job Overview:

The Executive Assistant plays a vital role in supporting construction projects by assisting project managers and ensuring smooth operations. They manage administrative tasks, coordinate communication, and contribute to project efficiency. If you are organized, detail-oriented, and eager to contribute to the construction industry, this position might be a great fit for you.

Responsibilities to include but not limited to:

• Assist project managers with day-to-day administrative tasks
• Maintain project documentation, including contracts, permits, and correspondence
• Organize meetings, prepare agendas, and take meeting minutes
• Manage executive calendars, schedule meetings, and coordinate appointments
• Handle phone calls, emails, and other correspondence on behalf of President
• Prepare and proofread documents, reports, and presentations
• Liaise with subcontractors, suppliers, and other stakeholders
• Coordinate project schedules, deliveries, and site visits
• Ensure timely communication between project teams
• Assist in the coordination of construction projects by managing project documentation and correspondence
• Collaborate with project managers, contractors, and other team members
• Track project milestones, deadlines, and action items
• Assist in tracking project expenses and budget allocations
• Review invoices, purchase orders, and payment requests
• Collaborate with accounting to ensure accurate financial records
• Maintain project files, drawings, and specifications
• Update project status reports and progress trackers
• Assist in preparing project close-out documentation
• Organize office supplies, equipment, and maintain a well-functioning office environment
• Arrange travel logistics, accommodations, and itineraries for executives
• Handle confidential information with discretion

Qualifications:

• Bachelor’s degree in related field
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Familiarity with construction project management software
• Strong organizational and multitasking abilities
• Excellent communication skills
• Prior knowledge in construction or project coordination is advantageous
• Knowledge of construction terminology and processes

Benefits:

• 401(k) plan
• Health Insurance
• Life Insurance
• Short-term Disability Insurance
• Long-Term Disability Insurance
• Paid Holidays
• Paid Time Off (PTO)
• Personal Leave
• Maternity Leave
• Dog-Friendly Office
• Office-wide events

The job is full-time, Monday – Friday, based in Birmingham, AL

Job Type: Full-time

Pay: $35,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Birmingham, AL: Relocate before starting work (Required)

Work Location: In person