574 Receptionist/Office Manager Jobs in New York, NY
Beacon Hill is Hiring a Receptionist/Office Manager Near New York, NY
Our client, a hedge fund located in Midtown, Manhattan, is seeking a Temporary to Permanent Receptionist/OM to join their team. This position will be in office 5 days/week. Hours are 8:30am - 5:30pm.
Responsibilities:
- Meeting, greeting, and welcoming clients and visitors, and directing them appropriately;
- Booking guests and visitors daily into the building management booking system (including walk-in and loading bay access visitors);
- Notifying company staff of visitor arrival;
- Managing all meeting room bookings, and maintaining meeting room environment/systems;
- Setting up Video Conference MS Teams and assisting when needed;
- Keeping the reception area and meeting rooms tidy and presentable;
- Answering, screening and managing incoming phone calls to the main enquiry line;
- Covering incoming calls for other company offices where appropriate;
- Arranging local and international couriers as well as external courier collections;
- Arranging taxis and private cars;
- Booking flights and accommodation for staff as required
- Liaising with C-Suite PA's to ensure all visitors and meetings are covered when CEO, CFO & COO are visiting New York
- Managing security access passes for: new hires, leavers, temporary staff, contractors and replacement passes (including setting up passes with photos, in house access control and building security);
- Periodic access pass and temporary pass leaver audits;
- Compiling access control reports daily;
- Liaison with building reception, security, and management * Liaison with contractors and cleaners visiting the office;
- Taking Delivery of any Food ordered for in house meetings;
- Working with NY Kitchen Porter and providing cover for keeping open areas presentable and well maintained during unforeseen and short term planned absence
- Tracking and ordering office supplies for pantry stationery requirements;
- Tracking and ordering food & pantry supplies with Facilities Manager oversight
- Ordering business cards for all offices;
- Ad-hoc administrative assistance as per business requirements;
- Ad-hoc PA assistance as per business requirements;
- Prior experience of working as a Receptionist/Front of house and Admin Support;
- Excellent communications skills;
- Excellent customer service skills;
- Presentable, well mannered;
- Punctual, reliable and proactive;
- Flexible when covering periods of absence and early/late meetings;
- Ability to multi-task and prioritize workload
- Effective problem solver and organized
- Self-starter;
- Experience with Microsoft Outlook, Excel, Word, PowerPoint
- 60K-65K salary based on experience
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Job Summary
Full Time
$47k-56k (estimate)
04/30/2024
05/13/2024
beaconhillstaffing.com
BOSTON, MA
200 - 500
2000
Private
ANDREW WANG
$50M - $200M
Business Services
Related Companies
About Beacon Hill
Beacon Hill is a Massachusetts-based management consulting firm that provides staffing, recruitment and related services for businesses.
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