Responsibilities 

Office Management

• Manage the office to ensure it is tidy, well supplied and kept in orderly fashion.
• Manage kitchen supplies and cleanliness.
• Supervise daily office cleaning services.
• Coordinate with building management for repairs and services.
• Facilitate communication between departments, management, and customers.
• Sort and distribute mail, manage messenger services and deliveries.
• Maintain office equipment leases and service contracts.
• Order and manage office supplies, equipment, and furniture.
• Schedule and coordinate conference room usage and meetings.
• Arrange food for meetings and company events.
• Planning of office events, sample sales and assisting in special projects.
• Manage office expenses and stay within budget.
• Assist HR with workstation setup and temporary staff hiring.
• Coordinate with HR/IT to update phone lists.
• Ensure confidentiality and adherence to office policies.
• Improve operational efficiency and prepare reports.

Sample Management

• Maintain the sample closet and racks by conducting ongoing inventory and keeping a detailed log of all salesman samples for Natori and Skarlett Blue.
• Replenish basic stock by requesting samples from inventory for Natori and Skarlett Blue as needed.
• Track and ship samples to fulfill customer account requests promptly, including mailing gratis orders if necessary for Natori and Skarlett Blue.
• Collaborate on sample priorities and timelines.
• Monitor and replenish sample supplies.

Qualifications:

• 3 – 5 years of Office Manager experience
• Associate degree or higher.
• Strong leadership, administration, and organizational skills.
• Ability to manage multiple projects and meet deadlines.
• Excellent communication skills (verbal, written, and telephone).
• Attention to detail and organizational skills.
• Proficiency in Microsoft Office Suite.
• Collaborative, team-oriented, and professional demeanor.

Work Hours: Monday – Friday, 8:00 am to 5:00 pm

Work Location: In the office

Work Remotely: No