Office Manager

Reporting to: Head of People

Department: Human Resources

Full Time/Hourly

Job Description:

As the Office Manager, you will play a pivotal role in optimizing our office operations for maximum efficiency. We are looking for a results-driven individual who can take charge and implement a structured framework, ensuring accountability and adherence to operational standards.

Job Duties & Responsibilities:

Operational Optimization:

• Implement strategic initiatives to streamline office processes and enhance overall efficiency.

• Develop and enforce policies to ensure compliance with industry standards and company expectations.

• Collaborate with HR & EPA on in-office company initiatives and events.

• Assist in budget planning for office-related expenses.

• Monitor and control office-related expenditures to stay within budget.

• Exercise a no-nonsense approach to resource allocation, keeping a keen eye on budgetary constraints.

• Monitor and control office operating expenses with a firm commitment to financial responsibility.

Administrative Tasks:

• Manage and organize office operations and procedures.

• Handle incoming calls, emails, and correspondence.

• Coordinate and schedule meetings, appointments, and events.

• Maintain office supplies inventory and reorder as necessary.

• Assist in the preparation and editing of documents and reports.

Team Coordination:

• Act as a central point of contact for team members.

• Keep track of team members' schedules, deadlines, and deliverables.

• Assist in onboarding new team members.

• Facilitate effective communication within the team.

Facility Management:

• Ensure the office is well-maintained and fully operational.

• Coordinate with external vendors for office services and maintenance.

• Address and resolve any facility-related issues promptly.

Travel Coordination:

• Book flights, accommodations, and transportation for team members.

• Research and negotiate with travel vendors to ensure cost-effective solutions.

• Develop and maintain a travel policy to streamline the booking process.

Performance Oversight and Policy Enforcement:

• Conduct regular check-ins to evaluate project timelines and team productivity.

• Implement corrective actions when necessary to ensure optimal performance and results.

• Act as a firm enforcer of company policies, addressing violations assertively and consistently.

• Collaborate with HR to maintain a culture of accountability and performance excellence.

Expectations & Qualifications:

• Proven experience as an Office Operations Manager or in a similar role.

• Strong organizational and project management skills.

• Excellent communication and interpersonal abilities.

• Familiarity with office management software and tools.

• Ability to take a decisive and assertive approach to enforcing policies.

Location:

• This position is based in our New York City office, 4 days a week in the office.