Responsibilities

• Provide comprehensive administrative support to a dedicated team of investment and asset management professionals.
• Coordinate and manage travel arrangements (both domestic and international)
• Schedule internal and external meetings, including managing calendars and coordinating catering for internal meetings.
• Assist in event coordination and preparation, including scheduling quarterly global update meetings.
• Maintain the Client Relationship Database under the direction of the Manager of Investor Relations.
• Act as the primary point of contact with the U.S. travel agency for travel-related matters.
• Ensure the maintenance and cleanliness of break and kitchen areas.
• Manage front desk and reception duties, including greeting visitors and maintaining conference rooms for meetings.
• Oversee office IT services, serving as a liaison between the office and IT vendor, and tracking and updating IT requests.
• Perform other administrative tasks as required, including photocopying, filing, maintaining office supplies, and sorting mail.

Requirements :

• Extensive experience in booking and coordinating domestic and international travel arrangements, expense reporting, and proficiency in Concur.
• Prior experience working in a professional office environment, preferably within a financial institution.
• Strong organizational skills with meticulous attention to detail.
• Excellent communication and interpersonal skills.
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.
• Comfortable with limited phone and walk-in traffic.
2 days ago