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Executive Assistant

Seattle, WA | Full Time
Expired

Job Description

Job Description:

Provide executive administrative support for the Executive in Data, Digital, and Global Marketing. Performs diverse, advanced and confidential administrative support. Principal duties are managing the schedule of the Executive, including meetings, tele-presence and travel; scheduling staff events; coordinating and responding to correspondence and requests from outside groups; maintenance of accurate records; preparing expense reimbursement; and other related administrative duties.  Usually relieves management of administrative details; gathers, compiles and reports information relevant to/for department; may manage a number of different and often conflicting objectives, projects or activities at one time. May have exposure to sensitive information, and must use considerable tact, diplomacy and judgment. Candidate must have advanced administrative and analytical skills. Must work closely with the Business Support Manager/COO to ensure that the executive and team are being fully supported.

Responsibilities include but are not limited to: 

  • Scheduling of meetings and calendar management 
  • Screen & respond to incoming calls: forward & respond pro-actively as appropriate 
  • Prepare managers for day meetings including daily calendar, assist in compiling and organizing documents and materials for meetings 
  • Accurately arrange complex, detailed and frequently changing travel plans and itineraries 
  • Expense processing 
  • Assist with various administrative aspects of the Leadership team 
  • May assist other Sr. members of the leadership team when 
  • Assist key leaders in the organization in coordinating and managing of team routines, events and activities 
  • May act as liaison to outside groups coordinating events where the executive is participating/presenting.
     

Required Skills:

  • Must have experience working in a fast paced work environment with the ability to multitask and perform efficiently; self-starter 
  • Strong organizational, analytical, and communication skills 
  • Experience engaging with executive stakeholders, across multiple locations and geographies 
  • Thorough knowledge of a variety of software programs, specifically Microsoft Office products, with proficiency in Word and PowerPoint 
  • Must demonstrate professional presence throughout the work area, including phone calls with a diverse audience of senior executives, team members, and vendor partners 
  • Must be able to be adaptable and work well with people with different interpersonal styles
     

Desired Skills:

  • 5 years’ experience with previous administrative and financial services experience preferred.
  • The Executive Assistant should be resourceful and able to work autonomously across a complex organization structure 
  • Attention to detail and follow-through in executing administrative responsibilities 
  • Project management, process design, or related skills 
  • Familiarity with Bank of America processes, structure and enterprise tools, includes creation of agendas and material preparation 

Shift:

1st shift (United States of America)

Hours Per Week: 

40

Skills for Executive Assistant

The job skills required for Executive Assistant include Administrative Support, Scheduling, Presentation, Microsoft Office, Leadership,and Attention to Detail etc. Having related job skills and expertise will give you an advantage when applying to be an Executive Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Executive Assistant. Select any job title you are interested in and start to search job requirements.

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Career Path for Executive Assistant

The following is the career advancement route for Executive Assistant positions, which can be used as a reference in future career path planning. As an Executive Assistant, it can be promoted into senior positions as an Executive Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Executive Assistant. You can explore the career advancement for an Executive Assistant below and select your interested title to get hiring information.