Job Description:
We are seeking a dedicated Administrative Assistant/Bookkeeper who will play a key role in maintaining our financial records, handling administrative tasks, and supporting our team’s daily operations. The ideal candidate will have a strong background in accounting and administrative support, exceptional organizational skills, and the ability to multitask in a fast-paced environment.

Key Responsibilities:

• Maintain and update financial records, including ledgers, accounts payable/receivable, and payroll.
• Process invoices, receipts, payments, and other financial transactions.
• Reconcile bank statements and ensure accurate record-keeping.
• Assist in the preparation of financial reports and statements.
• Provide general administrative support, including answering phones, managing correspondence, scheduling appointments, and maintaining office supplies.
• Organize and maintain files and records, both physical and digital.
• Assist with budget preparation and financial planning processes.
• Coordinate and support company events, meetings, and travel arrangements.
• Perform other related duties as assigned.

Qualifications:

• High school diploma or equivalent; Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
• Proven experience as a bookkeeper or in a similar administrative role.
• Proficiency in accounting software (e.g., QuickBooks, Xero) and Microsoft Office Suite (Word, Excel, Outlook).
• Strong understanding of bookkeeping principles and financial regulations.
• Excellent organizational and time-management skills.
• Attention to detail and accuracy in data entry and financial reporting.
• Strong communication skills, both written and verbal.
• Ability to handle confidential information with integrity and discretion.
• Ability to work independently and as part of a team.

Benefits:

• Competitive salary and performance-based incentives.
• Comprehensive health, dental, and vision insurance.
• Retirement plan with company match.
• Paid time off and holidays.
• Opportunities for professional development and career growth.
• A supportive and collaborative work environment.

Job Types: Full-time, Part-time

Pay: $22.35 - $26.92 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 4 hour shift

Experience:

• Customer service: 1 year (Preferred)

Ability to Commute:

• New York, NY 10003 (Required)

Work Location: In person