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SUMMARY
The Administrative Assistant provides clerical service to the Behavioral Health Community Partner Program management and staff. Duties include data entry into the electronic health record, tracking interoffice medical records, and providing administrative support with time sheets, invoices, mail.
Why Work for SMOC?
Flexible schedule, work/life balance and a 35-hour work week.
Paid Time Off: All full-time employees can accrue up to 3 weeks of vacation, 2 weeks of sick time and are eligible for 12 paid holidays during their first year of employment.
Employer Paid Life Insurance & AD&D and Long-Term Disability after 6 months of employment.
Two Comprehensive Medical Plans with HRA Employer cost-sharing and 79% of premiums covered by the Employer.
Dental w/ Orthodontic Coverage with 75% of premiums covered by the Employer.
EyeMed Vision Insurance
403(B) Retirement Plan with a company match on day one.
Additional voluntary benefits including - additional Term and Whole Life Insurance policies, Accident Insurance, Critical Illness, and Short-Term Disability.
Flexible Spending Accounts, Dependent Care Accounts, Employee Assistance Program, Tuition Reimbursement and more.
PRIMARY RESPONSIBILITIES
Responsible for provision of routine clerical service to the BHCP staff.
Preparing correspondence, proposals, financial reports, and other clerical functions etc. as assigned by the Program Director.
Preparation of reports and other documentation relative to team meetings and provider meetings.
Responsible for the coordination and logistics of assigned meetings which may include ordering of food, supplies or scheduling of space.
Maintaining adequate quantities of all necessary supplies, organizing and distributing supplies appropriately.
Responsible for distribution and tracking of program gift cards.
Processing and coding of invoices.
Complies and submit program expenses.
Maintain program staff hours and submit timesheets to payroll.
Other Duties as assigned.
KNOWLEDGE AND SKILL REQUIREMENTS
Excellent typing and clerical skills.
Ability to initiate tasks independently as well as carry out assigned functions.
Ability to deal effectively with the staff and community at large.
Ability to assume increasing office management responsibilities.
ORGANIZATIONAL RELATIONSHIP
Directly reports to BHCP Program Manager
Direct reports of this position are none.
PHYSICAL REQUIREMENTS
Must be able to read, verify and interpret systems reports and data.
WORKING CONDITIONS
As part of the responsibilities of this position, the Administrative Assistant will have direct or incidental contact with clients served by SMOC in various programs funded or administered through the Executive Office of Health and Human Services.
We are an equal opportunity employer committed to diversity in the workplace.
Monday - Friday 8:00am - 4:00pm
35 hours per week
Full Time
$55k-70k (estimate)
04/22/2024
05/05/2024
smoc.org
EASTHAMPTON, MA
500 - 1,000
1965
$10M - $50M
Social & Legal Services
South Middlesex Opportunity Council (SMOC), founded in 1965 as part of the Federal War on Poverty, has evolved to meet a wider range of challenges that people in our communities face. Our four main areas of programming include: Behavioral Health Services | Comprehensive Housing Services | Employment and Education | Family and Nutrition. SMOC is a multi-service umbrella organization that works in the community to provide opportunities to enhance self-sufficiency. Headquartered in Framingham, Mass, the agency has expanded to meet housing needs of homeless and formerly homeless individuals in the ...
greater Worcester region and became the Greater Worcester Housing Connection. We also are affiliated with the Open Pantry Community Services in Springfield to provide additional housing, food and supportive services throughout Western MA. Our mission is "To improve the quality of life of low-income and disadvantaged individuals and families by advocating for their needs and rights; providing services; educating the community; building a community of support; participating in coalitions with other advocates and searching for new resources and partnerships" SMOC programs apply best known practices in environments that are client-centered, strength-based and trauma-informed. To apply for our various positions, please follow this link www.smoc.org/opportunities.php
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