Pathfinder Overview:
Pathfinder International is driven by the conviction that all people, regardless of where they live, have the right to decide whether and when to have children, to exist free from fear and stigma, and to lead the lives they choose. Since 1957, we have partnered with local governments, communities, and health systems in developing countries to remove barriers to critical sexual and reproductive health services. Together, we expand access to contraception, promote healthy pregnancies, save women's lives, and stop the spread of new HIV infections, wherever the need is most urgent. Our work ensures millions of women, men, and young people are able to choose their own paths forward.
Position: Finance and Operations Director
Reports: Project Director
Location: United States.
Summary of Role:
Pathfinder is seeking an experienced Finance and Operations Director for the anticipated USAID-funded Global Health Social and Behavior Change project. The overall objective of the GH-SBC Activity is to improve health and development outcomes through increased implementation of theory-informed, evidence-based, locally led social and behavior change programming and evidence generation across health and development areas.
The Director of Finance will report directly to the Project Director and will be responsible for the overall financial components of the project, ensuring appropriate use of financial resources and ensuring that financial reporting at all levels (core and field, and by partners/sub-awardees) is in accordance with agreement terms. The Director of Finance will oversee budget development and administration, manage implementation of key financial and operational program activities, ensure efficient operational support for the project team, and ensure compliance with USAID and Pathfinder regulations.
This position is contingent upon project award and funding.
Key Responsibilities:
Financial Management :

• Oversee the project's management of financial functions ensuring donor/contract compliance.
• Assist COP in the successful implementation of the project, including timely preparation of high-quality budget forecasts, pipelines and financial statements, and management of expenses within approved budget.
• Develop and maintain appropriate systems and cost-effective, timely procedures and controls such as cash management, vendor payments, and budgeting to properly disburse, account, budget, and report funds.
• Oversee the timely and accurate preparation and submission of regular financial statements and other cost reports to Pathfinder's Finance Division and USAID, including providing guidance to project staff and partners.
• In collaboration with Human Resources business unit, identify, select, manage performance of, and mentor finance and administrative staff ensuring professional growth and development as well as capacity building.
• Oversee sub-grantees/sub-contractors ensuring adherence to donor, organizational, and host country policies and build capacity of local organizations to become successful, sustainable and eligible to receive donor funds and to manage donor funds in accordance to standard policies and procedures.
• Coordinate and lead the annual audit process, liaise with external auditors and the finance team and senior management team; assess any changes necessary.
• Effectively communicate and present critical financial matters to members of senior management team.

Operations Management :

• Provide leadership and management during project start-up and close-out with regard to the project office, bank account, operations and logistics, staff administration, telecommunications etc.
• Implement administrative and financial operations of the program, ensuring compliance with agency standards and practices, local laws and donor policy and contract provisions.
• Manage funds at local bank account and approve expenditures in accordance with Pathfinder and donor procedures, cost principles, and regulations.
• Develop management policies and procedures to ensure efficiency, quality, and all resources are in place, adhered to, and in compliance with local laws, donor rules and regulations.
• Contract and manage local individuals/organizations for identified tasks according to donor and agency procedures; negotiate consultancy agreements, provide training and/or develop capacity of local partners.
• Ensure that security guidelines and procedures are established, maintained, updated regularly, and adhered to by the project team. Monitor the security situation and provide leadership for staff in emergencies.
• Establish information technology systems and operational facilities to support project staff and programming.

Required Education and Work Experience:

• Master's degree in business administration, Finance, Accounting, or another relevant field.
• Fifteen (15) years of experience in administrative and financial management of large-scale, complex, USAID programs.
• Proven expertise in finance, accounting, and auditing, including automated financial systems, as well as results-oriented grants management, including financial planning, monitoring of grant compliance and management and establishment of internal controls.
• Proven ability to function effectively with multiple host-country counterparts in both the public and NGO sectors.
• Experience managing USAID contracts mastering USAID rules and regulations and overseeing international and local subcontractors and grantees.
• Demonstrated success managing complex, multi-million-dollar, donor-funded programs through development of cost-efficient budgeting, management of appropriate spending to support project impact, and regular monitoring of financials for programmatic revisions and accurate, timely reporting.
• Demonstrated ability in analyzing financial documents, projections, expenditures, and accruals.
• Demonstrated experience in managing and supervising a team.
• Ability to translate financial concepts and to effectively collaborate with programmatic and fundraising colleagues who do not necessarily have finance backgrounds.
• Excellent representational and communication skills, written and oral proficiency in English.

Preferred Competence and Work Experience:

• In-depth knowledge of USAID project regulations, compliance, and reporting.
• Demonstrated knowledge and skills in financial planning and management, human resources, and procurement, among other management support areas/functions.

Other Information:
Technology to be Used:

• Uses cellular and office phone, laptop, or desktop computer.

Travel Requirements:

• Travel required (less than 15%)

Application procedure / How to apply:

• Interested applicants are requested to include the contact details for at least 3 references in their resume.
• Please submit your application via this website no later than March 29th, 2024.

Safeguarding and Protection
Pathfinder is committed to the safeguarding and protection of the people we serve and our staff. We have zero tolerance for any type of behavior that inflicts harm on children, young people, adults, our staff, and partners including sexual abuse, harassment, bullying, and exploitation. We do everything possible to ensure that we recruit only those who are suitable to work with for us and expect that everyone we hire will abide by our safeguarding and related policies and will report any suspected or known violations. This job is subject to a range of vetting checks as legally permitted in the country where they are being hired. By applying, the job applicant acknowledges they understand our intent to verify suitability to work with us.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)