The Mission of Veterans Place is to empower veterans' transition from homeless to home, ending the cycle of homelessness, and to assist all at-risk veterans to become engaged, valuable citizens who contribute to their communities. Our vision is a community where veteran homelessness is rare, brief, and non-reoccurring and where veterans are valued, productive, and respected citizens who contribute to their community. Veterans Place is a CARF Accredited organization, following the ASPIRE model, to provide quality, value, and optimal outcomes of services to our clients.

Position Summary:

The purpose of the Accounting Assistant is to work as an assistant to the Veterans Place Controller by performing accounting and administrative duties including those involving purchasing, accounts payable, accounts receivable, donations transactions, grant accounting, per diem, journal entries, special projects, and other miscellaneous accounting administrative duties. This position will use Microsoft Office products, specifically Excel, as well as QuickBooks.

Position Responsibilities:

Job Duties:

• All office purchasing strictly following Veterans Place Purchasing Procedures, which includes maintaining accurate records of purchases, keeping an active inventory of office supplies, maintaining organization of supply closet, and replenishing as necessary.
• Administrative duties as related to accounting, i.e. filing, creating and maintaining accurate Grant records, creating new vendor files, and other tasks as requested
• Using cost allocation procedure for multiple cost centers.
• Donation Processing and Fundraising Support.
• Processing accounts payable transactions.
• Maintaining credit card records and reconciling monthly credit card statements.
• Processing accounts receivable transactions.
• Creating and entering General Ledger entries.
• Assist with monthly and annual accounting closing procedures.

• Assist with yearly audit and tax preparation.
• Assisting with various ad hoc projects.
• Work on Grant applications, Grant reports, and Grant accounting.
• Ability to maintain confidentiality and comply with Health Insurance Portability and Accountability Act (HIPAA).
• Analyzes and processes accounts payable in a timely manner.
• Codes such items as invoices, vouchers, expense reports, check requests, etc., with correct codes conforming to standard procedures to ensure proper entry into the financial system.
• Handles all vendor correspondence via phone or email.
• Investigates and resolves problems associated with processing of invoices.
• Prepares check requests, wire transfers, and ACH transactions.
• Reconciles various accounts on a monthly basis, bringing any discrepancies to the attention of the Controller.
• Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
• Files, maintains, and distributes accounting documents, records and reports.
• Assist in compiling information and preparing responses to auditors during any annual audits.
• Performs other duties as required to support Accounting Department, which includes:
  • Involvement in the purchasing process including reconciling.
  • Data entry for Journal Entries & Billing.
  • Maintaining Excel spreadsheets to support daily operations.

Additional Duties:

This job description in no way states or implies that these are the only duties to be performed. You will be expected to follow any other job-related instructions and to perform other job-related duties as requested by your supervisor.

Qualifications:

• High School Diploma or Equivalent
• Quickbooks and Microsoft Office proficiency
• Experience in non-profit and/or grant accounting is a plus
• Passing a pre-employment drug and alcohol screening is required and a background check will be conducted
• Multitasking is a must.
• Excellent verbal & written communication skills are required.
• Detail oriented, with good math skills.
• Strong analytical skills.

Veterans Place is an Equal Opportunity Employer
This job posting will close in 30 days, applications will be kept on file for 1 year.