Van Meter Williams Pollack LLP seeks a motivated Controller to lead our bookkeeping team. Thorough knowledge of the Deltek-Ajera software platform in the architecture or engineering industry is a must. The position is for our main office in San Francisco, California.

Key Responsibilities:

The role includes leading two coworkers to insure proper operations of all bookkeeping and financial management reporting. Including:

• Manages accounts payables, account receivables, payroll and overall office bottom lines.
• Responsible for project invoicing, aging, insurance certificates.
• Maintain accurate project information and accounting records in Ajera.
• Maintain accurate ledgers, profit and loss statements and balance sheets.
• Maintain system of hard files of project contract copies and billing records.
• Support the Partners with financial reporting, compliance, bank relationships, loan renewals.

Skills and Experience:

• Experience with QuickBooks and Deltek-Ajera in a senior accounting role
• Minimum of 10 years of professional experience
• Strong skills with Ajera accounting software and good knowledge Microsoft Word, Excel, and Google Suites
• Must possess strong organizational, communication and management abilities, show excellent attention to detail
• Able to meet deadlines and accounting cycle dates
• Demonstrate leadership and organizational abilities to set up and organize our bookkeeping and accounting system
• Motivate, communicate with, and lead the bookkeeping team
• Work with a wide variety of individuals in a diverse creative office
• Coordinate with the Partners of three offices and assist with financial compliance in California, Colorado, and Minnesota

Specific tasks required of the position include:

Billing:

• Set up project and billing terms in Ajera according to the contract
• Assist PMs in project set up
• Set up, maintain, and monitor billing rate tables
• Produce billing drafts for project manager review
• Prepare and print final invoices
• Mail/email all final invoices with all applicable backup
• Maintain project billing files electronic and hard copy
• Timesheet management for staff

Accounts Payable:

• Receive, Review & verify payables for entry into Ajera
• Accurately code and enter invoices into Ajera for job costing or general overhead expense
• Monitor consultant invoices outstanding and release payments to consultants when client invoices are paid
• Copy project related vendor invoice charges for back up to reimbursable billing
• Maintain accurate vendor data base and FEIN information (W-9)
• Maintain accounts payable files for vendors hard copy and electronic
• Company Credit Card Reconciliations

Accounts Receivable

• Print and mail monthly A/R statements
• Conduct monthly A/R meeting with Partners and all Project Managers
• Daily receive all incoming checks, code to correct project, prepare deposit, and post cash receipts

Salary

Anticipated $120K to $150K. – Depending on experience and skill level. This is a full-time in-person position.

To apply, e-mail cover letter, resume and portfolio to:
Van Meter Williams Pollack
E-mail: careers@vmwp.com
Please, no telephone inquiries