Title: Admin Assistant IV

Job type: Contract

Duration: 12-month contract

Location: Cambridge, MA (Hybrid)

Key Responsibilities Include:

· Provides general administrative support. May provide back-up support to higher-level management as needed.

· Effectively monitors manager and team calendars, proactively solves conflicts.

· Research solutions and respond to email and phone inquiries with input from the direct supervisor.

· Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Centre procedures (if applicable).

· Help develop and maintain process improvement and knowledge management processes; actively participate in self- and team audits and works with team to implement improvements.

· Coordinates and interacts between internal and external stakeholders, including high-level executives, and respects confidential and business-sensitive information in all interactions.

· May include some Supports tracking of budget expenditures.

· Ensures team and cross-functional awareness of upcoming priority events and meetings.

· Coordinates and maintains departmental files as assigned in compliance with corporate and government regulations.

· Orders business cards and stationery.

· Uses and understands Microsoft Office Suite, and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).

· Coordinates new employee office set-ups and onboarding.

· Supports event planning and organization of meetings and receptions involving the team, including logistics, invitations, and execution, as needed.

· May train/coordinate work for new administrative assistants.

· Operates with general instruction and some supervision.

· Safeguard’s corporate's confidential information.

Requirements:

· Some college preferred.

· Some leadership or supervisory experience desired.

· Experience working in pharmaceutical company or CRO strongly preferred.

· 7 years previous admin experience supporting executives.

· Must have Intermediate to advance knowledge of Microsoft Office Suite, Concur, SharePoint, Visio or OrgPlus, and understanding of business processes and requirements.

About US Tech Solutions:

US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com.

Job Types: Full-time, Contract

Salary: $30.00 - $32.00 per hour

Schedule:

• 8 hour shift

Ability to Relocate:

• Cambridge, MA: Relocate before starting work (Required)

Work Location: In person