2 Admin Coordinator Jobs in Cambridge, MA
Advanced Bio-Logic Solutions Corp is Hiring an Admin Coordinator Near Cambridge, MA
- Outlook MS office suite experience. Calendaring, Note taking.
- Familiarity with Teams and WebEx.
- Strong interpersonal skills
- Organization, time management, dependability
- Self sufficient
Events (~45%)
- Coordinate and organize all on-site and/or virtual conferences, seminars and all-staff events. This may include interfacing with several internal and/or external presenters and speakers, travel arrangements, accommodations for guests, conference room scheduling, catering, video or teleconferencing needs, and appropriate and timely announcements.
- Support AMA Employee Resource Group (ERG) leads with event management and logistics with a focus on how to reinforce site engagement and provide visibility to cross-site activities.
- Schedule and support cross-site video and teleconferences and work with AV technicians to ensure effective meeting presentations and communications.
- Assist with the planning, content collation, execution and follow-up for site all-staff meetings
- Maintain internal site event calendar
- Assist the AMA senior leadership team in scheduling and coordinating guest speaker visits, consultants, and candidate interviews.
- Assist with the accurate completion of expense reports and reimbursement for visitors
- Support AMA senior leadership team with their calendars, including the responsibility, as directed by the AMA senior leadership team to propose meetings (including large multi-site events), respond to meeting requests on behalf of the staff, and maintain departmental and functional calendars and vacation/travel schedules. Assist with meeting set-up.
- Coordinate operational and logistical aspects of new hire onboarding: maintenance of buddy program, new hire welcome letters, communications and orientation scheduling, etc.
- Interface with other regional sites on wellness programs and initiatives to engage staff
- Provide basic staff support for the companys business systems for onboarding/offboarding, IS tickets, Procure-to-Pay, staff moves, Time and Attendance, Compliance, etc.
- Support the External Outreach Committee (EOC), ERGs and affinity groups with external speaker onboarding and payments, as well as additional ad-hoc EOC activities
- Serve as POC for day-to-day site and operational questions from staff
- Assist with ad hoc projects across the AMA site (e.g., Internal SharePoint resources site, coordination of materials, etc.)
Associate degree and 4 years of administrative experience
OR
High school diploma / GED and 6 years of administrative experience
Preferred Qualifications
- Bachelor’s or Associate’s degree
- Ability to create and analyze SmartSheet forms and data
- Familiarity with SharePoint for use as both a document repository and web portal
- Excellent organization skills with great attention to detail and follow-up
- Experience in working with cross-functional teams within a global company
- Strong communication, interpersonal, organizational, planning, and writing skills
- Self-starter and highly accountable individual who demonstrates strong collaboration and openly shares / seeks appropriate information
- Quick learner, proactive, takes initiative
- Strong attention to detail and financial acumen
- Strong interpersonal skills, negotiation skills, active listening, and relationship management skills
- Strong capabilities in interfacing effectively with all levels
- Must be able to juggle multiple tasks, establish priorities and meet deadlines
- Ability to deal with ambiguity and cope with change at a moment’s notice
"This posting is for Contingent Worker, not an FTE"
Job Summary
Full Time
$50k-62k (estimate)
02/03/2024
06/15/2024
The job skills required for Admin Coordinator include Scheduling, Time Management, Planning, Leadership, Initiative, Logistics, etc. Having related job skills and expertise will give you an advantage when applying to be an Admin Coordinator. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Admin Coordinator. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Admin Coordinator positions, which can be used as a reference in future career path planning. As an Admin Coordinator, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Admin Coordinator. You can explore the career advancement for an Admin Coordinator below and select your interested title to get hiring information.
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