456 Executive Assistant Jobs in Washington, DC
US Office of the Secretary of the Interior is Hiring an Executive Assistant Near Washington, DC
Duties
The incumbent performs administrative and technical functions in support of the AS-IA and his/her immediate supervisor and fellow staff including carrying out special and confidential assignments in a congenial manner that supports customer service and sound coordination through a friendly demeanor.
Supports the mission by serving as Principal Scheduler for the Office of the AS-IA. Manages the day-to-day scheduling responsibilities and operations associated with the staff. Develop plans of action for managing conflicts and schedules for several lead officials while supporting short notice changes. Mitigates delays in travel or implement alternate plans to maintain the AS-IA's and his/her staff's schedule.
Develops itineraries to synchronize to the AS-IA's and Office of AS-IA staff's travel timeline. Provides guidance to the AS-IA staff which requires a thorough knowledge of Department of the Interior (DOI) regulations, policies. Coordinates and anticipates all the ground transportation to secure the necessary vehicles in support of off-site meetings.
Provides staff support on matters coming before AS-IA principals for an advisory opinion or clearance. Conducts special assignments involving the selection, compilation, and summarization of data to be used in reports, meetings, and hearings before congressional committees, and briefings
Reviews correspondence for principal signature to assure that it is consistent with DOI policy and program positions and appropriate for the supervisor's signature or surname.
Gathers information on a wide variety of issues and assembles and analyzes data for the supervisor. Develops new or modified work methods, records and files, management processes, procedures for administering program services, guidelines, and procedures, and automating work processes for administrative support of the supervisor and AS-IA.
Keeps the supervisor informed at all times of the latest developments on matters that require his/her immediate and urgent attention. The incumbent coordinates agenda and invitations for regularly scheduled meetings and ad hoc meetings chaired by the supervisor.
Helps provide oversight, as needed, as a Contracting Officer Representative (COR) with supporting purview of contractors reporting to the Office of the AS-IA.
Requirements
Conditions of Employment
- U.S. Citizenship Required
- Indian Preference applies - Indian Preference applies - Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act of 1934 (title 25, USC Section 472).
- You will be required to have federal payments made by Direct Deposit.
- You may be required to successfully complete a probationary/trial period.
- A background security investigation will be required for all new hires. Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication.
- If you are a male applicant born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.
- The full performance level of this position is GS-12 . Identification of promotion potential in this announcement does not constitute a commitment or obligation on the part of management to promote the employee selected at some future date.
- A career ladder promotions are at the discretion of management, and in no way guaranteed.
- Indian Affairs has determined that the duties of the position are suitable for telework, and the selectee may be allowed to telework with supervisor approval.
- Additional selections may be made from this announcement if identical vacancies occur in the same location within 90 days from the closing date.
- Travel and relocation expenses will not be authorized. Any relocation expenses associated with reporting for duty will be the responsibility of the selected employee.
Qualifications
To qualify at the GS-09 grade level you must have one year of experience at the GS-07 grade level or equivalent in ALL of the following: 1) Experience working as a team member focused on customer service while also independently performing administrative support to management and staff; 2) Experience implementing administrative support procedures in an office setting; 3) Experience arranging travel for others; 4) Experience procuring office supplies; 5) Experience managing a calendar for a supervisor; 6) Experience screening calls; and 7) Experience preparing informational briefings, reports, and graphics.
OR
Education: Two years of progressively higher-level graduate education leading to a master's degree or equivalent graduate degree.
OR
A combination of education and specialized experience that totals 100% of the requirement.
GS-11:
To qualify at the GS-11 grade level you must have one year experience at the GS-09 grade level or equivalent in ALL of the following: 1) Experience working as a team member focused on customer service while also independently performing the full range of administrative support to upper-level management and staff; 2) Experience implementing new administrative support procedures across multiple subordinate program offices; 3) Experience arranging travel to multiple geographically dispersed areas; 4) Experience tracking stock and procuring office supplies; 5) Experience managing the calendar for a supervisor or senior staff member; 6) Experience screening calls for a supervisor or senior staff member; 7) Experience researching and organizing factual information concerning the programs offered or used by your organization; 8) Experience preparing informational briefings, reports, and graphics on behalf of the supervisor using the findings from your research.
OR
Education: 3 full academic years of progressively higher-level graduate education or a Ph.D. or equivalent doctoral degree ora L.L.M. in a related field of study OR a combination of specialized experience and education that totals 100% of the experience requirement.
OR
A combination of education and specialized experience that totals 100% of the requirement.
GS-12:
To qualify at the GS-12 grade level you must have one year experience at the GS-11 grade level or equivalent in ALL of the following: 1) experience working as a team focused on customer service while also independently performing the full range of administrative support to politically elected or appointed staff; 2) ; experience preparing informational briefings, reports, and graphics on behalf of the supervisor using the findings from your research; 3) experience using quantitative measures to evaluate the efficiency and effectiveness of an organization's administrative support functions; 4) experience implementing new administrative support procedures across multiple subordinate program offices; and 5) experience arranging extensive travel to multiple geographically dispersed areas.
All qualification requirements must be met by the closing date of this announcement.
Education
If you are qualifying based on your education, you MUST provide transcripts or other documentation to support your educational claims. Unless otherwise stated: (1) official or unofficial transcripts are acceptable, or (2) you may submit a list with all of your courses, grades, semester, year, and credit for the course. All materials must be submitted by the closing date of the announcement.
If more than 10 percent of your undergraduate course work (credit hours) were taken on a pass/fail basis, your claim of superior academic achievement must be based upon class standing or membership in an honor society.
One academic year of graduate education is considered to be the number of credits hours your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study.
If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education which shows the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: https://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html
Additional information
Former Federal Employees are required to indicate whether they received a Voluntary Separation Incentive Payment (VSIP) buyout in their previous employment with the Federal government, and are required to submit a copy of the applicable Notification of Personnel Action (SF-50) regarding the VSIP. The majority of individuals, who accept reemployment with the Federal government within 5 years of receiving the VSIP amount, must repay the gross amount of the separation pay prior to reemployment.
If you are unable to apply online, require reasonable accommodation in the application process if you are an applicant with a disability, or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Your resume will be evaluated after the closing date to determine whether you meet the minimum qualification requirements for this position described above. Qualified candidates will then be further evaluated to assess the quality, depth, and complexity of your accomplishments, experience, and education in relation to the competencies or knowledge, skills, and abilities required for the position as demonstrated by your responses to the assessment questions. Competencies measured include:
- Interpersonal Skills
- Knowledge Management
- Manages and Organizes Information
- Problem Solving
- Technical Competence
We will compare your resume and supporting documentation to your responses on the assessment questionnaire. If your responses to the assessment questions cannot be supported by your resume, your score may be adjusted to more accurately reflect your experience. Qualified applicants will be evaluated, rated and referred to the selecting official under category rating procedures, and placed in one of the following categories:
BEST QUALIFIED: Applicants possess all of the job related competencies identified above.
WELL QUALIFIED: Applicants possess a majority of the job related competencies.
QUALIFIED: Applicants meet the basic eligibility and minimum qualification requirements but do not meet the definition of Best Qualified or Well Qualified.
DESCRIBING YOUR EXPERIENCE: PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume/ application does not support your questionnaire answers, we will not allow credit for your response(s). Your resume must contain sufficiently detailed information upon which to make a qualification determination. Please ensure that your resume contains specific information such as position titles, beginning and ending dates of employment for each position, average number of hours worked per week, and if the position is/was in the Federal government, you should provide the position series and grade level.
Qualified Indian preference candidates will be referred to the hiring manager in order of veterans' preference.
You may preview the assessment questions here in the https://apply.usastaffing.gov/ViewQuestionnaire/12363127. Additional selections may be made from this announcement if identical vacancies occur within 90 days from the date the certificate was issued.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Required Documents
As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
The following documents are required for this position:
- Resume which details work experience including dates worked (mm/yy-mm/yy), position title, Grade (if federal service), and hours worked per week.
- On-line Assessment Questionnaire
- Transcripts (if using education to qualify) - Unofficial transcripts are acceptable; however, an official transcript may be requested at a later time.
- BIA Form 4432 (if claiming Indian preference)
- Veteran's documentation -
- For 5-point veterans' preference, please provide your DD-214, Copy 4 that MUST show an Honorable Discharge (Certificate of Release or Discharge from Active Duty), official statement of service from your command if you are currently on active duty, or other official documentation (e.g., copy of military orders, campaign documents as or expeditionary award citation, etc.) proving your military service was performed under honorable conditions.
- For 10-point veterans' preference, you must submit a Standard Form (SF) 15, Application for 10-Point Veteran Preference and the supporting documentation required by that form.
- If you are a disabled veteran you must submit a Veterans Affairs (VA) letter on VA letterhead that states your overall combined rating and a DD214 (copy 4) reflecting an honorable discharge.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
COVID-19 VACCINATION REQUIREMENT:
"To ensure compliance with an applicable preliminary nationwide injunction, which may be supplemented, modified, or vacated, depending on the course of ongoing litigation, the Federal Government will take no action to implement or enforce the COVID-19 vaccination requirement pursuant to Executive Order 14043 on Requiring Coronavirus Disease 2019 Vaccination for Federal Employees. Therefore, to the extent a Federal job announcement includes the requirement that applicants must be fully vaccinated against COVID-19 pursuant to E.O. 14043, that requirement does not currently apply. Federal agencies may request information regarding the vaccination status of selected applicants for the purposes of implementing other workplace safety protocols, such as protocols related to masking, physical distancing, testing, travel, and quarantine."
ONLINE APPLICATION SUBMISSION:
To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section below.
- To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
- Follow the prompts to select your resumé and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
- After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
- You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.
PLEASE NOTE - NO APPLICATION MATERIAL WILL BE ACCEPTED VIA E-MAIL.Agency contact information
Human Resources
Phone
(703) 390-6380
Email
BIA_HR_RESTON@BIA.GOV
Address
AS-IA Human Resources
12220 Sunrise Valley Dr., Room 4047
Reston, VA 20191
USNext steps
Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After the evaluation is complete, you will receive another notification regarding the status of your application.
Fair and Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
- Equal Employment Opportunity (EEO) Policy
- Reasonable accommodation policy
- Financial suitability
- Selective Service
- New employee probationary period
- Signature and false statements
- Privacy Act
- Social security number request
Required Documents
The following documents are required for this position:
- Resume which details work experience including dates worked (mm/yy-mm/yy), position title, Grade (if federal service), and hours worked per week.
- On-line Assessment Questionnaire
- Transcripts (if using education to qualify) - Unofficial transcripts are acceptable; however, an official transcript may be requested at a later time.
- BIA Form 4432 (if claiming Indian preference)
- Veteran's documentation -
- For 5-point veterans' preference, please provide your DD-214, Copy 4 that MUST show an Honorable Discharge (Certificate of Release or Discharge from Active Duty), official statement of service from your command if you are currently on active duty, or other official documentation (e.g., copy of military orders, campaign documents as or expeditionary award citation, etc.) proving your military service was performed under honorable conditions.
- For 10-point veterans' preference, you must submit a Standard Form (SF) 15, Application for 10-Point Veteran Preference and the supporting documentation required by that form.
- If you are a disabled veteran you must submit a Veterans Affairs (VA) letter on VA letterhead that states your overall combined rating and a DD214 (copy 4) reflecting an honorable discharge.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
This job is open to
-
Native Americans
Native Americans or Alaskan Natives with a tribal affiliation.
-
The public
U.S. Citizens, Nationals or those who owe allegiance to the U.S.
Clarification from the agency
• United States Citizens • Indian Preference Eligibles (must submit a BIA Form 4432)
Job Summary
Full Time
$86k-110k (estimate)
03/25/2024
07/20/2024
The job skills required for Executive Assistant include Administrative Support, Scheduling, Coordination, Problem Solving, Commitment, Customer Service, etc. Having related job skills and expertise will give you an advantage when applying to be an Executive Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Executive Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Executive Assistant positions, which can be used as a reference in future career path planning. As an Executive Assistant, it can be promoted into senior positions as an Executive Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Executive Assistant. You can explore the career advancement for an Executive Assistant below and select your interested title to get hiring information.
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