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Business Management Analyst
Job Summary:
The Executive Assistant provides vital office support services to the Office of Management Strategy and Solutions (M/SS), the Center for Analytics (CfA), and the Chief Data and Artificial Intelligence Officer (CDAO) and staff. This role blends analytical tasks with administrative duties, coordinating office operations, maintaining schedules, preparing correspondence, leading onboarding processes, and managing office assets. The position requires handling sensitive data, organizing travel arrangements, ensuring office safety and security, and promoting efficient business operations.
Job Responsibilities:
· Lead onboarding processes for new staff members and coordinate office operations, including form processing, equipment procurement, and security clearance procedures.
· Coordinate the distribution and management of CfA technology resources, ensuring optimal usage, routine maintenance, and adherence to the Department of State's information security policies
· Manage and maintain schedules for various key department leaders; prepare and oversee correspondence and office documents in accordance with the Department's Executive Secretariat's style and format guidelines.
· Arrange travel for key staff members, including passport and visa processing, and use the Government Travel Authorization program (Travel Manager) to prepare travel authorizations and vouchers.
· Maintain office assets, coordinate with the M/SS Front Office for delivery and disposal, and manage procurement and organization of office supplies and equipment.
· Prepare and manage administrative records, including time-and-attendance sheets, vouchers for taxis and representational funds, and annual and sick leave requests.
· Prepare and draft travel authorizations for supervisor or staff members, which includes compiling trip itineraries, obtaining estimates for travel expenses such as M&IE costs, taxi, and hotel expenses, and preparing travel authorization requests.
· Coordinate with additional CfA staff to ensure office coverage and equitable division of office tasks.
Minimum Qualifications:
· Active Secret Clearance.
· Experience in a Federal office management role.
· Experience working under pressure with the ability to meet tight or short deadlines.
· Proficiency in personal computers and general administrative practices, including working with classified and unclassified computer databases.
· Knowledge of Excel, Microsoft Windows, PowerPoint, and SharePoint.
· Ability to prepare original emails, notices, reports, and documents.
Desired Qualifications:
· Previous Department of State experience.
· Degree in Business Administration, Office Management or related field.
Job Type: Full-time
Pay: $80,000.00 - $100,000.00 per year
Benefits:
Schedule:
Application Question(s):
Education:
Security clearance:
Work Location: Hybrid remote in Washington, DC 20520
Full Time
Heavy Civil Construction
$86k-110k (estimate)
04/14/2024
08/10/2024
SOUR LAKE, TX
50 - 100
2009
EVAN SOWDERS
$10M - $50M
Heavy Civil Construction
The job skills required for Executive Assistant include PowerPoint, Organizing, Microsoft Excel, Office Management, Onboarding, Business Administration, etc. Having related job skills and expertise will give you an advantage when applying to be an Executive Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Executive Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Executive Assistant positions, which can be used as a reference in future career path planning. As an Executive Assistant, it can be promoted into senior positions as an Executive Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Executive Assistant. You can explore the career advancement for an Executive Assistant below and select your interested title to get hiring information.