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Ford’s Theatre Society is hiring an Executive Assistant to the Director of Ford’s Theatre Society. The position is full-time and based in Washington, DC.
Ford’s Theatre Society values and is committed to maintaining a diverse, inclusive, and equitable workforce and working environment. Ford’s is proud to be an equal opportunity employer where all qualified applicants will receive consideration for employment without regard to race, ethnicity, religion, national origin, sex, gender identity or expression, family status, sexual orientation, disability, age, neurodiversity, veteran status, or any other characteristic protected by law.
Ford’s offers a dynamic working environment steeped in culture and history along with a robust benefits package including highly subsidized health insurance, 401(k) contributions, and generous paid leave policies.
The Executive Assistant to the Director performs administrative and related tasks for the Director including maintaining calendar, handling scheduling requests, making and confirming appointments, making travel arrangements and itineraries, and preparing the Director for meetings. The Executive Assistant plays a major role in relationships with the Society’s prominent Board of Trustees including scheduling and planning Board meetings, handling special requests of Board members, and maintaining confidentiality.
PRINCIPAL RESPONSIBILITIES:
Administrative:
1. Manage a complex daily schedule utilizing Microsoft Outlook. Organize and schedule in-person and virtual meetings, appointments and conference calls as requested by the Director or other parties. Prepare, compile, and distribute relevant meeting materials.
2. Manage preparation and logistics for the Director’s on-site and off-site meetings.
3. Manage business travel arrangements for the Director including accommodations, air and ground transportation. Compile and organize itinerary and travel documents and maintain loyalty accounts for Director.
4. Prioritize and keep Director abreast of upcoming projects and deadlines.
5. Maintain filing system for internal and external information including correspondence, meeting information, etc.
6. Review, code, and track reimbursement of Director’s business expenses.
Correspondence and Communication:
1. Maintain the highest level of discretion and confidentiality when handling sensitive information about the Society’s operations, Trustees, donors, and constituents.
2. Upon request, draft or prepare remarks and talking points for the Director to use in meetings and at functions.
3. Place, answer, screen and direct calls for the Director with a high level of customer service.
4. Open, screen, and direct incoming correspondence. Reply to correspondence as warranted.
5. Prepare and send correspondence as requested by the Director.
6. Maintain updated Outlook contacts, email distribution lists, committee and contact lists.
Meetings:
1. Attend weekly meetings of the Senior Staff, take and distribute meeting notes to full staff.
2. Compile, review, and distribute departmental reports, agenda and other materials for Board of Trustees meetings (typically held quarterly) and Executive Committee meetings (typically held bi-monthly).
3. Arrange for appropriate Board and Executive Committee meeting space or virtual platform, coordinate presentations, setup and other logistics.
4. Coordinate and supervise the annual Board meeting and luncheon, including arranging the meeting space and other logistics.
5. Track Board and Executive Committee meeting attendance and record minutes from meetings
6. Manage other Board and committee functions as requested.
7. Manage or assist with setup and logistics of staff and other meetings as requested or required.
Miscellaneous:
1. Manage Theatre house seats. Arrange tickets for Board members and other VIPs that make requests through the Director’s office.
2. Facilitate scheduling of VIP tours of the Ford’s Theatre site.
3. Assist Director and Development Department with Ford’s Theatre Annual gala and other special events as necessary.
4. Performs other duties as necessary and/or requested.
QUALIFICATIONS
Education:
Knowledge, Skills & Abilities:
Experience:
SALARY: Approximately$65,000 - $70,000 annually
TO APPLY: Please send resumes and cover letters to fordstheatrehiring@fords.org.
Job Type: Full-time
Pay: $65,000.00 - $70,000.00 per year
Benefits:
Work Location: Hybrid remote in Washington, DC 20004
Full Time
Filmed Entertainment
$86k-110k (estimate)
04/07/2024
08/03/2024
fords.org
WASHINGTON, DC
100 - 200
1968
PAUL R TETREAULT
$10M - $50M
Filmed Entertainment
One of the most visited sites in the nations capital, Fords Theatre reopened its doors in 1968, more than a hundred years after the assassination of President Abraham Lincoln. Operated through a partnership between Fords Theatre Society and the National Park Service, Fords Theatre is the premier destination in the nations capital to explore and celebrate Abraham Lincolns ideals and leadership principles: courage, integrity, equality and creative expression. The mission of Fords Theatre Society is to celebrate the legacy of Abraham Lincoln and explore the American experience through theatre and... education. Since the arrival of Director Paul R. Tetreault, critics and the theatregoing public have recognized Fords for the superior quality of its artistic programming, with works from the Tony-nominated "Come From Away" and nationally acclaimed "Big River " to the world premieres of "Meet John Doe," "The Heavens Are Hung In Black," "Liberty Smith," "Necessary Sacrifices," "The Widow Lincoln" and "The Guard." For its accomplishments, the organization was honored in 2008 with the National Medal of Arts. In the past decade, the mission of Fords Theatre Society expanded to include education as a central pillar. This expansion led to the creation and construction of the Center for Education and Leadership, which opened in February 2012. Currently, under the leadership of Board of Trustees Chairman Eric A. Spiegel, the Society is building Fords Theatre into a national destination for exploring Lincolns ideas and leadership principles and finding new ways to bring Lincolns legacy to life for the 21st-century learner. For more information, visit www.fords.org.
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