Title:Senior Administrative Assistant (Engineering)

Division: Provost's Office

Department: Pott College of Science, Engineering, & Education

FLSA Status:Non-Exempt

Salary Range:Grade 5: $13.17/hour

EEO Job Group:5 E5

Position Summary

The University of Southern Indiana is accepting applications forSenior Administrative Assistant (Engineering) .

Provide administrative assistance to the Engineering Department.

Duties/Responsibilities

* Assist department chair with correspondence, forms, reports, and memos.
* Answer telephone and route calls appropriately; sort all incoming mail and orders.
* Answer inquiries and provide guidance to students, faculty, and visitors.
* Assist students and faculty with registration and advising.
* Assist in the preparation of academic schedules and ongoing schedule modifications.
* Assist in the preparation of faculty schedules and load reports.
* Assist in ordering office supplies and class materials and maintaining inventory of supplies.
* Perform monthly reconciliation of credit card purchases.
* Assist with event scheduling including room reservations, food orders, and event promotion.
* Attend meetings and when appropriate, take minutes for distribution to faculty and future accreditation reviewers.

Required Knowledge and Skills

• High school diploma or GED required.
• Two years' office experience or a combination of office experience and college coursework required.
• Knowledge of microcomputers, word processing, spreadsheet, and electronic mail required.
• Must possess strong organization and communication skills.
• Ability to work with a diverse group of internal and external individuals required.

Preferred Knowledge and Skills

• Professional working knowledge of multiple software packages, including Windows 10, preferred.

Regular Work Hours/Travel Requirements

About USI

The University of Southern Indiana is a public higher education institution located on a beautiful1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for thisposition include:

• Affordable medical, dental, vision, life and short term and long-term disability insurance plans.
• Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.
• Full tuition fee waiver for employees/75% for spouses and dependent children.
• Accrue up to 10 paid vacation days per fiscal year - accrual increases after 4, 7, and 11 years of service

For more information about the benefits that USI offers, please visit .

• Letter of interest and qualifications for the position
• Resume

Pre-Employment Screening

A background check will be required for employment in this position.

Authorization to Work in the United States

USI typically will not sponsor an employment-related visa for this position.

Interview Accommodations

Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at mcweinzapf@usi.edu or (812) 464-1840. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at HumanRes@usi.edu or (812) 464-1815.

EEO Statement

The University of Southern Indiana is anEEO/AA employer. All individuals including minorities, women, individuals with disabilities and veterans are encouraged to apply.