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Title: Senior Administrative Assistant
Division: Provost's Office
Department: Honors Program
FLSA Status: Non-Exempt
Salary Range: Grade 5: $13.17/hour
EEO Job Group: 5 E6
Position Summary
The University of Southern Indiana is accepting applications for Senior Administrative Assistant.
Provide administrative support for the Honors Program and Theme Living Communities.
Duties/Responsibilities
* Work closely with the Director of the Honors Program (HP) and Theme Living Communities (TLCs) to support student recruitment, retention, and success.
* Receive walk-ins, emails, and telephone calls for the two Programs. Assist current students, prospective students, and others with inquiries to the office, including during New and Transfer Student Orientations and other events.
* Maintain student files and student records, including monitoring student grade reports, membership records, probation and dismissal records, reporting Honors grades to the Registrar's Office, and tracking Honors activity points
* Prepare correspondence for prospective students and current students and other communication. Process applications for the HP and TLCs.
* Assist with maintenance of HP and TLC websites.
* Coordinate student worker assignments and review in terms of completeness, timeliness, and accuracy.
* Assist with student registration and other student needs, including coordination of priority registration for Honors students with the Registrar's Office.
* Assist with all aspects of event planning for HP and TLC activities, including the Honors Cords ceremony, luncheons, retreats, banquets, etc. and the TLC Welcome Week events.
* Assist the Honors Student Council/Assembly with coordination of their events. Work with the Honors Faculty Council and the Theme Living Communities Council to arrange their meetings and support their tasks.
* Collaborate with Housing and Residence Life on placing students in TLCs and Honors apartments.
* Maintain inventory of supplies for Program. Receive and distribute incoming mail.
* Other duties as assigned.
Required Knowledge and Skills
* High school diploma/GED.
* Two years of clerical experience or an equivalent combination of education and/or experience.
* Experience with microcomputer, word processing, spreadsheet, database, and electronic mail software.
* Knowledge of internet information gathering and ability to learn web creation and maintenance.
* Excellent oral and written communication skills.
* Excellent organizational and time management skills with keen attention to detail.
Preferred Knowledge and Skills
Regular Work Hours/Travel Requirements
* Standard work hours are Monday through Friday, 8:00 a.m. to4:30 p.m.
* Occasional overtime may be required.
About USI
The University of Southern Indiana is a public higher education institution located on a beautiful 1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for this position include:
* Affordable medical, dental, vision, life and short term and long-term disability insurance plans.
* Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.
* Full tuition fee waiver for employees/75% for spouses and dependent children.
* Accrue up to 10 paid vacation days per fiscal year - accrual increases after 4, 7, and 11 years of service
For more information about the benefits that USI offers, please visit www.usi.edu/hr/benefits.
Application Process
Click "Apply Now!" near the top right of this page to complete an application and upload application materials. Application materials should include:
* Resume
* Cover Letter
Pre-Employment Screening
A background check will be required for employment in this position.
Authorization to Work in the United States
USI typically will not sponsor an employment-related visa for this position.
Interview Accommodations
Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at mcweinzapf@usi.edu or (812) 464-1840. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at HumanRes@usi.edu or (812) 464-1815.
EEO Statement
The University of Southern Indiana is an EEO/AA employer. All individuals including minorities, women, individuals with disabilities and veterans are encouraged to apply.
Full Time
$50k-61k (estimate)
04/22/2024
05/05/2024
ceousi.edu
New Harmony, IN
<25
Retail
The following is the career advancement route for Senior Administrative Assistant positions, which can be used as a reference in future career path planning. As a Senior Administrative Assistant, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Senior Administrative Assistant. You can explore the career advancement for a Senior Administrative Assistant below and select your interested title to get hiring information.