70 Administrative Assistant IV Jobs in Rochester, NY
University of Rochester is Hiring an Administrative Assistant IV Near Rochester, NY
Opening
Full Time 40 hours Range URG 106 Sovie Center Staff - APPs
Schedule
8 AM-4:30 PM
Responsibilities
Position Summary:
The Administrative Assistant (AA) serves as principal assistant to the Director for Center for Advanced Practice. As often the first contact within the office, the AA must be a great ambassador and representative for the office and organization. This person has frequent interactions with APP staff, faculty members, Nursing Directors, and other administrative personal. The AA is responsible for providing office supervision and coordinating support service and managing related administrative services of the Center.
Typical Duties:
- Manage Directors calendar (meeting requests, appointments, interviews)
- Update Interview Grid (includes weekly 'clean up')
- Create new applicant files, schedule appointments, save resumes
- Coordinate interviews, itineraries (approx. 200 yr), send no thank you letters
- Receptionist responsibilities: phones, greet guests, assist walk ins, misc. requests
- Weekly file review with Director (follow up with departments for updates)
- Credentialing - (new/transfer) schedule eRecord
- Onboard New employees (logins, mandatories)
- NP/PA Orientation (conference rooms, Review Operations)
- Reappointments, (approx. 450/yr.) no thank you letters
- Add privileges requests
- eValue: add/delete/update
- Manage Office Budget
- Grand Rounds: flyers, conference rooms, survey monkey, Sovie SharePoint
- Support Education Committee - meetings, minutes, surveys (quarterly)
- Support APP Faculty & Staff Diversity, Equity, and Inclusion Officer (1 person)
- Support APP Education Officer for the SOVIE Center of Advanced Practice (1 person)
- Reimbursements (signatures, copy/scan, mail),
- Evaluations (appointments, portfolios, surveys)
- Annual Health Updates (conference rooms, Sign-up Genius)
- Order catering for meetings
- Annual NP/PA Celebration (catering, flyer, rsvp, baskets, banner)
- Order office supplies, NP/PA tags, parking & food vouchers, ICARE badges
- Mini Course (planning, conf. rooms, catering) 1-2 year
- Create flyers for upcoming events
- Update APP manager birthday list and send cards
- Conference room scheduling (as needed)
- Support email requests from NP/PAs for forms, copies of file documents
- Back up to the Administrator
- Facilities requests
- Maintain/Organize Supply Room
Qualifications:
College graduation or an equivalent combination of experience and training. One year of relevant administrative experience.
NOTE: This document describes typical duties and responsibilities and is not intended to limit management from assigning other work as required.
The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University's mission to Learn, Discover, Heal, Create - and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.
How To Apply
All applicants must apply online.
EOE Minorities/Females/Protected Veterans/Disabled
Pay Range
Pay Range: $20.92 - $29.29 Hourly
The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined byconsidering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.
Job Summary
Full Time
Hospital
$66k-80k (estimate)
03/10/2024
06/10/2024
rochester.edu
ROCHESTER, NY
1,000 - 3,000
1850
Private
$200M - $500M
Hospital
Related Companies
About University of Rochester
University of Rochester is an educational institution that offers undergraduate, postgraduate and doctoral degree programs.
The job skills required for Administrative Assistant IV include Microsoft Office, Time Management, Accounting, Leadership, Commitment, Confidentiality, etc. Having related job skills and expertise will give you an advantage when applying to be an Administrative Assistant IV. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Administrative Assistant IV. Select any job title you are interested in and start to search job requirements.
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