64 Office Administrative Assistant Jobs in Rochester, NY
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TES Staffing is Hiring an Office Administrative Assistant Near Rochester, NY
- Benefits include: Medical Insurance, Free Healthcare Options, Dental Insurance, Vision Insurance, Health Screenings, Flu Shots, Paid Life Insurance, AD&D Insurance, Short Term Disability Insurance and Long Term Disability Insurance
- Other perks include: Unlimited PTO Flextime, 401K with 3% Match, Investment in Professional Development, 9 Paid Holidays, Paid Maternity & Paternity Leave Time, Daily Lunch & Unlimited Snacks, Monthly Uber Stipend, Monthly Lunch and Learns, Volunteer Time Off Donation Match and access to legal and tax advice!
- Coordinating logistics for meetings or events (meals, room set up/take down, securing locations, etc)
- Arranging travel as needed
- Assisting with mailing, shipping, and errands as needed
- Taking notes for company-wide meetings
- Exercising judgment to prioritize urgent requests and needs
- Managing urgent, sensitive, and confidential issues with discretion and integrity.
- Greeting, welcoming, and directing all visitors appropriately
- Managing conference room calendars daily to ensure availability and accuracy of scheduling to avoid any conflicts
- Monitoring and ordering office supplies in coordination with the Front Office Coordinator
- Ordering catering for the office, which includes planning, pick up, set up, and/or clean up when needed.
- Managing bookings for company sponsored perks and events
- Assisting with budget tracking and cost management for office expenses
- Sorting and distributing incoming mail, as well as receiving packages/deliveries
- Ordering supplies and furniture for events as needed
- Assisting the event planner with events as needed
- Handle ad hoc projects, administrative tasks, and responsibilities as assigned
- Acting as a backup to the Facilities Coordinator as needed
- Acting as a backup to the Business Services Manager, providing coverage in all areas as needed
- You anticipate a need before there is one
- You are always up for a challenge
- You obsess over the smallest of details
- You thrive under pressure
- You appreciate that no two days are the same
- You adapt when things go wrong, thinking logically about how to solve issues quickly
- 3 years experience as an administrative assistant or executive admin
- Excellent organizational skills and attention to detail
- Proficiency with technology (Windows and Mac)
- Ability to prioritize tasks and manage time effectively
- Reliable, discreet, and professional demeanor
- Experience coordinating logistics for events
- Ability to work independently and as part of a team
Job Summary
Full Time
Business Services
$57k-73k (estimate)
02/11/2024
05/08/2024
haeco.aero
SEATAC, WA
500 - 1,000
2006
JOHN HULBURT
$50M - $200M
Business Services
Related Companies
The job skills required for Office Administrative Assistant include Scheduling, Attention to Detail, Planning, Organizational Skills, Coordination, Professional Development, etc. Having related job skills and expertise will give you an advantage when applying to be an Office Administrative Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Office Administrative Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Office Administrative Assistant positions, which can be used as a reference in future career path planning. As an Office Administrative Assistant, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Office Administrative Assistant. You can explore the career advancement for an Office Administrative Assistant below and select your interested title to get hiring information.
If you are interested in becoming an Office Administrative Assistant, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Office Administrative Assistant for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Office Administrative Assistant job description and responsibilities
Do routine clerical and organizational tasks.
02/06/2022: Rochester, MN
Use computers extensively to work with spreadsheets, create presentations and reports and manage databases.
01/18/2022: Atlantic City, NJ
Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
03/14/2022: Evansville, IN
Write letters and emails on behalf of other office staff.
01/13/2022: Kansas City, MO
Assist with departmental administrative tasks such as ordering office supplies, archiving final book files and managing distribution lists.
04/01/2022: Nashville, TN
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Office Administrative Assistant jobs
Need several years of related work experience.
02/04/2022: Provo, UT
Complete an associate or bachelor's degree.
04/04/2022: Youngstown, OH
Typically complete specialized post secondary programs, and often need undergraduate degrees.
02/21/2022: Santa Maria, CA
Minimum of one year experience as an admin assistant.
01/13/2022: Charlotte, NC
May require a college education or even advanced degrees.
02/10/2022: Kansas City, KS
Step 3: View the best colleges and universities for Office Administrative Assistant.
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