Position Available: Administrative Assistant

Job Classification: Full-time, non-exempt

Reports to: Deputy Executive Director

Post date: May 6, 2024

Start date: As soon as positions is filled

Salary range: $16.48 - $27.47 hourly, 35 hours/week

(depending on prior relevant experience and skills)

Organization Overview

JustCause was first established in 1981 under the name “Volunteer Legal Services Project of Monroe County, Inc. (VLSP)” to provide pro bono legal assistance to people who cannot afford an attorney when facing serious civil legal problems. Since its inception, the mission of the organization has been to improve the quality of life of individuals living in low-income households in Monroe County by providing pro bono attorneys to assist with serious civil matters affecting the essentials of life. JustCause is co-located at the Telesca Center for Justice in downtown Rochester, along with partner agencies, the Legal Aid Society of Rochester, Legal Assistance of Western New York, and Empire Justice Center. While the three other legal services organizations provide direct services to clients (utilizing primarily their own staff), JustCause’s programs leverage a pro bono panel of more than 1,500 volunteers to provide pro bono legal services to those who need it most in our community.

JustCause services benefit over 10,000 people living in low-income households every year with a wide range of legal issues impacting their family’s health, safety, and well-being. JustCause programs include Family Law, Tenant Defense, Wills, Veterans Outreach, Micro-Entrepreneurship, Immigration, Bankruptcy, pro se Help Centers at the state and federal courts (on-site at the Monroe County Hall of Justice and the Western District of New York federal courthouse), among others.

Job Summary

JustCause is seeking a detail-oriented and motivated individual to join our award-winning team as an Administrative Assistant. In this role, you will support the Administrator with processing payments, tracking grants, entering data into the accounting system, and assisting with human resources tasks. Additionally, you will greet visitors, maintain office supplies and equipment, manage mail, schedule staff meetings, and provide administrative support to various committees. The ideal candidate shares our values of collaboration, professionalism, compassion, and excellence, and demonstrates the ability to work independently while prioritizing tasks effectively.

This is an excellent career development opportunity for someone who may not have much prior experience, but is eager to pursue a career at an established non-profit organization. JustCause provides excellent training and professional development opportunities to highly-motivated administrative staff who join our team. Many individuals who started their career at JustCause have gone on to become managers, directors, attorneys, and even judges.

Responsibilities

Data and Information Management

• Assist Grants Manager by accurately entering data into JustCause’s financial, grants, and case management systems
• Assist Administrator with human resources tasks such as posting employment opportunities, tracking applicants, coordinating interviews, and responding to applicant inquiries
• Maintain up-to-date staff contact list and organizational chart
• Accurately review, label, and file electronic and physical documents within filing systems
• Scan, file, and address documents as necessary

Office Management

• Receive, sort, and distribute mail daily
• Greet and assist invited guests to the office
• Maintain up-to-date supply and accurate inventory list of office furniture, supplies, and equipment
• Ensure that office facilities are in working order, report maintenance issues and requests
• Schedule and record staff, board and committee meetings
• Maintain conference rooms and oversee scheduling reservations
• Order food for meetings and events
• Provide administrative support, as necessary, to the other members of JustCause staff, board, or volunteers
• Other duties as assigned

Required Qualifications

• Shares JustCause values of collaboration, professionalism, compassion, and excellence
• Ability to work independently and exercise sound judgment in representing the organization
• Hard-working and motivated to continuously improve
• Excellent attention to detail in reviewing and entering data, drafting documents, and all other routine tasks
• Ability to prioritize and manage multiple competing tasks and priorities for multiple constituencies
• Proficiency in (or capacity to quickly learn) Google Suite and Zoom
• Ability to continually adapt and quickly learn new technology and software applications
• Produce consistently timely and accurate work product
• A pleasant and professional demeanor and a balanced sense of humor
• Excellent discretion and exercise of independent judgment
• A strong commitment to justice, equity, and community wellness

Preferred Qualifications

• Prior administrative experience
• Bachelor’s degree
• Professional or lived experience demonstrating commitment to social justice or affinity with our clients

Salary, Compensation and Benefits

This is a full-time position (35 hours/week) and will be paid an hourly rate between $16.48 and $27.47. Hourly rate is determined based on the number of years prior relevant experience and other qualifications and skills, set forth in JustCause’s standard salary payscale. JustCause is committed to pay equity and transparency for all employees.

JustCause provides an extensive benefits package, including, but not limited to:

• Paid holidays and generous leave time.
• Choice of high deductible or copay health insurance plan; JustCause pays 100% of the employee’s premium
• Retirement plan, with automatic 3% contribution paid by JustCause effective upon hire date
• Monthly parking pass for Sister Cities Garage and reimbursement for all trips to off-site meetings and events
• Short- and long-term disability insurance and New York Paid Family Leave
• Professional development support including access to free educational programs, paid membership in professional associations, and opportunities to attend local conferences and meetings.

JustCause staff is diverse and reflects the communities we serve. We strongly encourage applications from individuals who offer fresh perspectives to our team. JustCause does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, sexual orientation, gender identity, veteran status, height, weight, age, marital status, or other protected status.

JustCause maintains a collaborative, collegial, flexible, and hybrid workspace and environment, allowing employees to work from the office or remotely depending on organizational needs; and as needed to attend in-person meetings and events. JustCause offers a supportive work environment, including opportunities for professional growth. JustCause takes all actions needed to ensure the safety of staff and clients.

Applicants should submit a cover letter and resume explaining your interest and qualifications to . Please include the job title in the subject line.

Job Type: Full-time

Pay: $16.48 - $27.47 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Work Location: Hybrid remote in Rochester, NY 14614