Under close supervision, provides entry-level administrative support to one or more managers. Duties may include: receiving visitors, typing and filing, handling the mail, copying and faxing as necessary, processing invoices, scheduling meetings and preparing materials for meetings; and other duties as assigned.

ESSENTIAL FUNCTIONS

1. Performs a variety of administrative functions to include filing, equipment maintenance, copying and faxing. Provides general office support to faculty and staff.

2. Receives and distributes/routes incoming and outgoing mail.

3. Provides meeting support as needed to include scheduling, conference rooms and handling associated logistics.

4. Receives and/or directs office visitors; manages office telephones and responds to direct requests for information as appropriate to insure successful operations of office.

5. Utilizes Microsoft office suite and other technologies to effectively and efficiently perform duties and improve productivity.

6. Composes correspondence and produces documents as directed utilizing technology to insure delivery of quality products.

7. Maintains efficient operation of copiers, scanners, etc. and schedules appropriate service.

8. Edits and makes changes to transcribed medical reports as appropriate and necessary by the request of a physician who has originally dictated the notes.

9. Completes mandatory employee health, workers compensation, HR processes and other training and requirements in required time frame to insure compliance with all FPI rules and regulations.

EDUCATION and/or EXPERIENCE

• High school diploma or general education degree (GED) preferred.
• 1-2 years related administrative experience.
• Accurate typing and data entry skills
• Excellent organization skills
• Proficient in Microsoft Office suite
• Knowledge of general customer service practices
• Ability to deal effectively and diplomatically with team members and public
• Ability to work independently as well as in a team environment

Skills

• Miscrosoft Word
• Microsoft Excel
• Team Player
• Interpersonal Skills
• Customer Service

Behaviors

• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well