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Administrative Assistant (Operations Management)
U.S. Courts Alexandria, VA
$98k-124k (estimate)
Full Time 11 Months Ago
Save

U.S. Courts is Hiring an Administrative Assistant (Operations Management) Near Alexandria, VA

Duties

Duties described may take place at any district location. The Office of the Federal Public Defender, EDVA has locations in Alexandria, Norfolk, and Richmond. However, primary duty location will be Alexandria, with travel to branch locations as necessary.
HUMAN RESOURCES
Assists significantly with HR and personnel management by advising on and implementing procedures for recruitment and training; selection and staffing; classification and compensation; retirements and separations; payroll and benefits; performance management and evaluations; grievance, EEO, and EDR procedures; and all other aspects employee onboarding, retention, and wellbeing. Participates in budget preparation with regard to personnel compensation, benefits and training.
TRAVEL
Assists in managing the district's travel program. With will include travel arrangement and for all personnel, experts, and vendors.
OPERATIONS MANAGEMENT
Assists the AdO in the execution of procurement, property, and space practices and procedures. Performs all other duties assigned.

Requirements

Conditions of Employment

Only those applicants selected for an interview will be contacted. For in-person interviews, candidates must travel at their own expense. Remote interviews will be offered. The court reserves the right to modify the conditions of this announcement, commence interviews immediately, withdraw the announcement, or fill the position at any time, any of which actions may occur without
notice.
The physical demands of this position are those required to successfully perform the duties described. The occasional lifting of up to 40 pounds is required. Reasonable accommodations will be made to enable individuals with disabilities to perform these essential functions. Travel within the state (up to five times a year, and as needed to perform HR duties) is necessary and a valid driver's license is required.
The position will report to Alexandria, VA; however, telework may be available on a regular or ad hoc basis and/or according to agency policy, after an initial training period commensurate with the position's duties. Positions with the Office of the Federal Public Defender, EDVA are "at will" in the excepted service and do not carry the tenure rights of competitive civil service positions. Federal government civil service classifications or regulations do not apply. All offers of employment are provisional pending successful completion of a background check or investigation and a favorable employment suitability determination. Further background investigation(s) may be required. This position is subject to Electronic Funds Transfer (EFT) for payroll deposit.
Must be a U.S. citizen or eligible to work in the United States. Non-citizens may be interviewed and considered for employment, but employment offers will only be made to individuals who qualify under one of the exceptions in 8 U.S.C. 1324b(a)(3)(B). Under 8 U.S.C.1324b(a)(3)(B).

Qualifications

A successful applicant will have training or experience in operations/business management; the ability to research, interpret, and apply complex regulations or policy guidelines; attention to detail; familiarity with Microsoft Office applications and Adobe Acrobat; excellent oral and written communication skills; demonstrated problem solving and analytical skills; discretion and professional presentation; and a history of completing duties on time. Candidates with an associate or bachelor's degree in a business-related or HR field, experience in federal court operations, or law office operations are preferred.
EDUCATION
Candidates must possess a high school diploma or equivalent. Candidates with a degree in a business-related or HR field will be given preference.
SPECIALIZED EXPERIENCE
FD-09/01 ($68,405 - $ 88,926): At a minimum, candidates must possess three years of general experience and two years of specialized experience in at least one functional area of operations/business management and administration (human resources, property management, procurement, space management, office operations management) that provided knowledge of the rules, terminology, etc. of the area of operations/business management. One year of the required experience must have been at, or equivalent to, the next lower grade in federal service. Completion of an associate or bachelor's degree from an accredited university is preferred.
FD-11/01 ($82,764 - $107,590): At a minimum, candidates must possess three years of general experience and three years of specialized experience in at least two or more functional areas of operations/business management and administration (human resources, property management, procurement, space management, office operations management) that provided knowledge of the rules, terminology, etc. of the area of operations/business management. One year of the required experience must have been at, or equivalent to, the next lower grade in federal service. Completion of an associate or bachelor's degree from an accredited university is preferred.
FD-12/01 ($99,200 - $128,956): At a minimum, candidates must possess three years of general experience and four years of specialized experience in at least two or more functional areas of operations/business management and administration (human resources, property management, procurement, space management, office operations management) that provided knowledge of the rules, terminology, etc. of the area of operations/business management. One year of the required experience must have been at, or equivalent to, the next lower grade in federal service. Completion of an associate or bachelor's degree from an accredited university is preferred.
EDUCATIONAL SUBSTITUTIONS
Education above the high school level in accredited institutions may be substituted for the general experience on the basis of one academic year (30 semester or 45 quarter hours) equals nine months of experience.
Completion of all the requirements for a bachelor's degree from an accredited college or university and having met one of the following may be substituted for one year of specialized experience:
  • An overall "B" grade point average equaling 2.9 or better of a possible 4.0.
  • Standing in the upper third of the class.
  • A "B " (3.5) grade point average or better in major fields of study such as business or public administration, accounting, personnel management, information systems, legal management, or specialized or significant course work in a field closely related to the subject matter of this position.
  • Election to membership in Phi Beta Kappa, Sigma XI, or one of the National Honor Scholastic Societies meeting the minimum requirements of the Association of College Honor Societies, other than Freshman Honor Societies.
Completion of one academic year (18 semester hours) of graduate study in an accredited university in such fields as business or public administration, accounting, personnel management, legal management, or other field closely related to the subject matter of the position, may be substituted for one year of specialized experience.
Completion of a master's degree or two years of graduate study (36 semester hours) in an accredited university in such fields as business or public administration, accounting, personnel management, legal management, or other field closely related to the subject matter of the position may be substituted for two years of specialized experience.

Education

Candidates must possess a high school diploma or equivalent. See "Qualifications" section for details regarding this position's specific grade/level requirements.

Additional information

BENEFITS
A generous benefits package is available to full-time permanent court employees including:

  • Paid vacation and sick leave, paid parental leave, and 12 paid federal holidays per year.
  • Optional participation in Federal Employees Health Benefits plans (health, dental and vision); Federal Employees.
  • Group Life Insurance; Flexible Benefits Program; Long-Term Care Insurance; Health Care Reimbursement (HCRA) and Dependent Care Reimbursement (HCRA).
  • Public transportation subsidy, Employee Assistance Program (EAP).
  • Participation in the Federal Employees Retirement System (FERS). Optional participation in Thrift Savings Plan (up to 5% employer matched contributions).
  • Public Service Loan Forgiveness program pursuant to the term of the (PSLF) https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service.
  • For more benefit information visit the Judiciary's Benefits Page (https://www.uscourts.gov/careers/benefits).
OTHER INFORMATION
Only those applicants selected for an interview will be contacted and must travel at their own expense. Reimbursement for relocation is not available.
This position is subject to the availability of funds and is open until filled. All responses will remain confidential. This announcement may be used to fill more than one position.
The office reserves the right to modify the conditions of this announcement, commence interviews immediately, withdraw the announcement, or fill the position at any time, any of which actions may occur without notice.
  • Benefits

    Review our benefits

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Please read the "Next steps" section for more information.

  • Benefits

    Review our benefits

  • Required Documents

    As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

    Cover letter, resume, and a completed AO 78 Judicial Branch Application. See detailed instructions in the "How to Apply" section.
    If you are relying on your education to meet qualification requirements:
    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education (https://www.ed.gov/).
    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

  • How to Apply

    To be considered application packages must be emailed to FPDedva_hiring@fd.org with the position Announcement Number in the subject line. Application packages must contain the following documentation:

    • Cover letter of no more than two pages, wherein the applicant describes the knowledge, skills, abilities, and or experience that would make the candidate well qualified to fill this position.
    • Resume outlining educational background, employment history, and other relevant information.
    • A completed AO-78, Federal Judicial Branch Application for Employment.
    A single PDF containing all documents is preferred.
    Please visit https://vae.fd.org/employment for more information and any required documentation.

    Agency contact information

    Human Resources

    Email

    FPDedva_hiring@fd.org

    Address
    Office of the Federal Public Defender, Eastern District of Virginia
    1650 King Street
    STE 500
    Alexandria, VA 22314
    US

    Next steps

    Only those candidates selected for an interview will be contacted. Those contacted will be required to participate in a panel interview.

  • Fair and Transparent

    The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

    • Equal Employment Opportunity (EEO) Policy
    • Reasonable accommodation policy
    • Financial suitability
    • Selective Service
    • New employee probationary period
    • Signature and false statements
    • Privacy Act
    • Social security number request

Required Documents

Cover letter, resume, and a completed AO 78 Judicial Branch Application. See detailed instructions in the "How to Apply" section.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education (https://www.ed.gov/).
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Help

This job is open to

  • The public

    U.S. Citizens, Nationals or those who owe allegiance to the U.S.

Job Summary

JOB TYPE

Full Time

SALARY

$98k-124k (estimate)

POST DATE

06/28/2023

EXPIRATION DATE

06/02/2024

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