Administrative Assistant

Project Management Office

Titan America LLC is a leading environmentally and socially progressive heavy building materials company located in the eastern United States. Titan America is part of the TITAN Group, an independent, multi-regional producer of cement and other related building materials. Our products include cement, aggregate, ready-mixed concrete and fly ash beneficiation. TITAN Group has a record of continuous growth since its establishment in 1902. It has expanded its production and distribution operations into 13 countries, employing more than 5,500 people. Our products protect human life and personal property, improve the quality of life, generate economic prosperity and connect society.

Titan America has an excellent opportunity for an Administrative Assistant to join our Corporate Engineering Division supporting the Project Management Office. This non-exempt position will be responsible for providing support to the Project Management Office and team. This position will report directly to the Corporate Director of the Project Management Office at the Corporate Engineering of Titan America.

The position will be in Roanoke, Virginia.

Responsibilities include:

· Electronic and hard copies record keeping of all project documentation, documents, drawings, contracts etc. Ensure that PMO adapted naming convention is followed by internal and external partners for all documentation.

· Record keeping electronically and hard copies of project financials such as purchase orders, contracts, invoicing.

· Act as a liaison between PMO and accounts payable.

· Receive from Project Managers all vendor invoicing, and report to PMs for accuracy against purchase orders and contracts terms and conditions (not responsible for reporting the work delivered).

· Once invoicing is cleared by the PMs, submit to accounts payable for receiving in SAP. Not responsible for payments.

· Follow-up that receiving of invoicing takes place once engineering clears them.

· Follow-up to assure that payments are being made according to agreed terms and conditions.

· Check with the company SAP ERPs system and download queries and then produce Excel reports regarding spending and money commitments per account. Check with respective PMs for compliance with receiving invoicing and against purchase orders and project budget.

· Ability to comprehend technical contracts and create along with the assigned project manager a list of all deliverables, warranties etc. with respective timetables. Notify PMs for when those dates are approaching or have elapsed.

· Assist in the preparation of presentations as required.

· Provide additional administrative support such as coordinating meetings with Project Managers and company executives, creating Minutes of Meetings etc.

· Assist the PMs in the project closing phase.

· Assisting Project Managers with every aspect of their projects as directed by the PMO director.

· Ability to travel when it is required. Potential travel is less than 10% of the time.

Qualifications and experience:

· 3-5 years of similar and relevant experience required

· Associate degree or bachelor’s degree in Construction, Business, Communication, Technical, Management, Administration or Accounting preferred

· Excellent MS-Outlook, Word, Excel and Power Point Skills

· Good understanding of computer filing management systems

· Accounts Payable processes knowledge

· Candidates with some construction knowledge are preferred

· SAP knowledge preferred

· Is very detail oriented and has the ability to monitor numerous projects at once

· Excellent organizational skills

· Excellent communication Skills

· Team player and collaboration

Success begins with hiring the right people to partner with us as we grow and develop our businesses. People are central to everything we do. It is through their efforts and talents that Titan has been successful for over 100 years.

Titan America is an Equal Employment Opportunity (EEO) / Affirmative Action employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data, or other legally protected status.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Associate (Preferred)

Experience:

• Microsoft Office Suite: 5 years (Preferred)

Work Location: In person