Note: you can apply directly on our official website via the link Below as well.

https://bit.ly/4agL9bu

We are seeking an Executive Assistant on a contract basis to support our Customer’s business needs. This role will be supporting one lead broker. However that Broker does have a team that reports under them so there will be needs that come from other individuals on that team. This role is onsite in Newport Beach, CA.

Note: This role will be supporting one lead broker. However that Broker does have a team that reports under them so there will be needs that come from other individuals on that team

What You'll Do:

• Event planning
• Scheduling meetings
• Client management
• Draft confidential correspondence, edit documents, take and transcribe minutes of meetings, and perform other administrative and secretarial duties
• Create, maintain, and/or update various databases
• Extrapolate, analyze, and present data for management information reporting purposes
• Serve as a liaison between executives, internal management, employees, clients, and visitors as required
• Lead and monitor issues for appropriate follow up
• Take independent action on handling requests; determine the appropriate course of action, intervene where necessary, and act as a liaison between departments
• Plan, coordinate, and support meeting and conferences

Must-haves:

• Minimum of 3 years of experience in a fast pace executive assistant environment
• Microsoft Office Suite proficiency
• Strong experience supporting high level individuals
• Any Real Estate experience would be a huge plus
• Experience handling sensitive information
• Can support a fast pace environment
• Strong communication skills
• Very professional demeanor
• Dependable

Job Type: Contract

Pay: Up to $31.00 per hour

Expected hours: 40 per week

Schedule:

• 8 hour shift

Experience:

• Executive assistant: 3 years (Required)
• supporting high level individuals: 3 years (Required)
• Real Estate: 1 year (Required)

Ability to Commute:

• Newport Beach, CA 92660 (Required)

Work Location: In person