My name is Casey Ashley, and I am a Recruiter with The Fountain Group. We are a national staffing firm and are currently seeking an ­­­­­­­­ Executive Assistant for a prominent client of ours. This position is located in NY, NY details for the position are as follows:

Job Description:

• Pay rate $41hr based on experience.
• This is a hybrid position; 2 days onsite and 3 days remote; Traditionally Tuesdays and Wednesdays, however, may need to go in office more if needed. Temp to Perm position.
• This position is hybrid in office and requires office days that align with the team. This individual provides advanced administrative support requiring a broad and comprehensive knowledge of company policies, procedures, and practices. Independently ensures office systems and divisional procedures, policies and practices are administered effectively. Interfaces with a variety of internal and external Associates and customers who work on a variety of issues which require tact, diplomacy, and confidentiality.
• Schedules and maintains multiple calendars of appointments and meetings.
• Coordinates travel itineraries and process expenses
• Responds to questions, requests, and research information. Interfaces with a variety of customers on issues which are complex or of a confidential nature.
• Analyses operating practices and creates/revises systems and procedures, as necessary.
• Organizes and maintains files, record keeping systems.
• Oversees and monitors administrative projects. Performs other duties as required or directed.
• Organizes meetings and prepares for the meetings (Catering, Booking Rooms, Follow up, etc.)
• Manages and administers various documents and spreadsheets.
• Communicates pertinent information among appropriate departments.
• Administrative experience in a corporate setting required.
• Superior organizational and administrative skills and the ability to multitask and maintain strong attention to detail in a fast-paced environment.
• Strong Microsoft Office experience required, specifically PowerPoint, Excel, Outlook, and Word
• Excellent communication manner, solid written and verbal communication skills and be customer service oriented.
• Able to effectively manage confidential and sensitive information.
• Must thrive in a very busy atmosphere.
• Proven success of juggling many things at one time and ability to shift gears and prioritize.
• Willingness to learn, take direction well and be a team player.
• Former experience scheduling meetings, managing multiple calendars, arranging travel schedules and processing expenses critical.
• Strong ability to build relationships and collaborate with team members and other admins.
• Great at being resourceful and leveraging relationships to problem solve.

If you are interested in hearing more about the position, please respond to this posting with your resume attached