Job Location: New York City

Position: Administrative Assistant/Receptionist

About the Role:
We're looking for a highly organized and personable individual to join our team as an Administrative Assistant/Receptionist. In this combined role, you'll be the first point of contact for visitors and callers while also providing comprehensive administrative support to ensure smooth office operations.

Key Responsibilities:

• Reception Duties: Greet visitors warmly and assist them with their inquiries. Answer incoming calls, route them to the appropriate person or department, and take messages as necessary.
• Office Management: Maintain a clean and organized reception area, including managing office supplies, scheduling maintenance, and ensuring the workspace is tidy and welcoming.
• Administrative Support: Assist with various administrative tasks such as filing, data entry, and managing correspondence. Prepare documents, reports, and presentations as needed.
• Scheduling: Coordinate meetings, appointments, and travel arrangements for team members. Maintain calendars, send meeting invitations, and ensure all necessary arrangements are made.
• Customer Service: Provide excellent customer service to clients and staff, addressing their needs and resolving issues promptly and professionally.
• Document Management: Organize and maintain electronic and paper files, ensuring they are up-to-date and easily accessible. Assist with record-keeping and archiving documents as required.
• Mail Handling: Receive, sort, and distribute incoming mail and packages. Prepare outgoing mail and shipments, ensuring timely and accurate delivery.

Requirements:

• Professional Demeanor: You present a professional and friendly attitude, creating a positive first impression for visitors and callers.
• Organizational Skills: Strong organizational abilities are essential for managing multiple tasks and priorities effectively. You can maintain order and efficiency in a busy office environment.
• Communication Skills: Excellent communication skills, both verbal and written, are necessary for interacting with colleagues, clients, and visitors.
• Attention to Detail: You have a keen eye for detail and ensure accuracy in all aspects of your work, from data entry to document preparation.
• Proficiency in Office Software: Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications is preferred.
• Multitasking Ability: You can handle a variety of tasks simultaneously and manage time effectively to meet deadlines.

Why Join Us:
As a member of our team, you'll have the opportunity to work in a dynamic and supportive environment where your contributions are valued. We offer competitive compensation, opportunities for growth and development, and a positive work culture that promotes teamwork and collaboration.

Ready to Apply?
If you're ready to take on a dynamic role where you can contribute to the success of our team and provide exceptional service to our clients, we invite you to submit your application today! Join us as an Administrative Assistant/Receptionist and be part of our mission to achieve excellence in all aspects of our operations.

Job Type: Full-time

Pay: $19.00 - $23.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Paid time off

Schedule:

• Day shift
• Monday to Friday
• Weekends as needed

Ability to Commute:

• New York, NY 10012 (Preferred)

Work Location: In person