Role Summary:

Providing and prioritizing extensive administrative and secretarial support to the C-Level Executive. This is a hybrid role with the individual working on-site 2-3 days a week.

Duties and Responsibilities:

• Extensive and pro-active diary management for the C-Level Executive and occasional support to directs reports.
• Email and action/activity management for you and for the C-Level Executive when required ensuring email and actions/activities are actioned in a prompt manner.
• Answering the phone and dealing with messages.
• Conducting research and preparing any background materials prior to meetings.
• Conference diary management for industry events in international locations.
• Complex travel management.
• Ensuring that Expenses are well managed and submitted.
• Assist in “special projects” outside of normal day to day duties arising as part of the ongoing support to the business.
• Working closely with the various relevant departments across the company providing administrative support and diary support when organizing meetings.
• Working closely with the other PAs located around the globe and providing full support whilst on holiday or sick leave.
• Maintain a professional manner when dealing with our shareholders, customers, and Analyst/PR teams.

Required Experience/Qualifications:

• Experience of working as Executive Assistant at an Executive level
• Able and aware on working with (highly) sensitive information
• Outlook (expert)
• Word for Windows (expert)
• PowerPoint (Intermediate)
• Excel (Intermediate)
• Friendly, willing to assist others
• Able to multi-task
• Can-do attitude
• Representative and well spoken
• Able to work under pressure, with varying time frames and last-minute changes
• Positive manner
• Creative
• Self-starter and proactive
• Independent thinker and ability to prioritize
• Team player
• Highly organized
• Dedicated/Flexibility is key