Jr Finance / Administrative Assistant

Location : Rockville, MD

Duration : Multi-Year Contract

Pay : $20-$25 / hr

Resumes to Criss Brient : cbrient@altaits.com

General Office Administration

• Manage office supplies and inventory.
• Maintain and update document repositories in the SharePoint platform.
• Proactively anticipate department needs, ensuring a more efficient workplace.
• Coordinate conference room bookings for both in-person and online meetings.
• Facilitate a smooth onboarding process by communicating effectively with managers.

Fiscal Team Responsibilities

• Process requisitions, purchase orders, invoices, and reimbursements using Oracle E-Business Suite.
• Ensure correct purchase orders (PO), cost codes, and accounting data.
• Collaborate with Procurement Office to streamline the POs process.
• Process invoices in compliance with the County's financial procedures.
• Monitor and record division-specific expenses using Excel and SharePoint tools.

Database Management

• Create / Update Monday.com databases
• Create / Update ServiceNow tickets
• Create / Update files and libraries in SharePoint

Program / Project Coordination and Support

• Assist with community outreach programs / events.
• Provide basic technical support.
• Prepare Task Order Proposal Request packages.
• Coordinate installation schedules and conduct site visits with the team.
• Schedule and coordinate site visits between departments.
• Maintain project progress and status records in spreadsheets and SharePoint.
• Write minutes and create a monthly TO-DO list for the meeting attendees.
• Coordinate / host monthly Zoom meetings.
• Track applications and payments.

Last updated : 2024-03-06