We are a leading surgical suture manufacturer, a company that believes in quality and customer satisfaction. Since our founding, we have focused on providing surgeons and healthcare professionals with high-quality surgical sutures. Our products are regularly tested to ensure that they meet the highest qualtiy standards

Summary

This Administrative Assistant position supports all administrative tasks required to maintain a smooth and correct administrative operation ensuring compliance with the stakeholders. Works directly with the Country Manager.

Role and Responsibilities

· Ensure the correct execution of financial and accounting reports in coordination with the Bookkeeper to be delivered on time to the Responsible.

· Oversee everything related to compliance with the authorities such as having permits, licenses, FDA, taxes, and insurance up to date.

· Support the correct management of HR processes such as coordinating schedules, reviewing worked hours, making payroll payments (QuickBooks), and coordinating permits, days off, etc. Follow a calendar of holidays (Mother’s Day, Father’s Day, anniversaries, Christmas, etc.) to purchase gifts and coordinate team events. Lead the creation and execution of the employee performance process.

· Support the hiring process by making job postings, making screening calls, and coordinating interviews with the hiring manager.

· Support in the creation of policies, manuals, and processes of the company in coordination with the other divisions.

· Add receipts to QuickBooks (Requested by Manager/CM).

· Reconciles invoices, payments, and receivables into Quickbooks.

· Stocks and orders supplies for the office (inventory and stocking). Coordinate with different vendors to ensure the correct operation of the office (Cleaning, repairs, recurrent payments, etc.)

· Support in coordinating as needed with external advisors to solve questions, schedule meetings, and other requirements (Lawyers, Accountants, medical advisors, etc.).

· Performs any other administrative support tasks.

Qualifications and Education Requirements

Clerical experience. College or University education.

Microsoft Office (Excel, Word, PowerPoint)

Ability to use time productively, maximize efficiency, and meet challenging work goals.

Ability to maintain compliance with all company policies and procedures.

Great Communication and teamwork skills to coordinate and work with other divisions.

Spanish

Preferred Skills

Ability to navigate current technological tools (Apps, Web-based programs, email) Knowledge and experience with Quickbooks preferred

Bilingual Spanish needed.

Preferred soft Skills

Accountability, Problem-Solving, Organized, Adaptability, Results Oriented, Critical Thinking.

Physical requirements/Work Environment

Office/warehouse environment, sitting, standing occasional lifting up to 30 pounds

Additional Notes

The roles and responsibilities are not all-inclusive for this position, other duties as assigned

Job Type: Part-time

Salary: $17.00 - $19.00 per hour

Expected hours: 30 per week

Schedule:

• Day shift
• Monday to Friday
• No weekends

Application Question(s):

• On a Scale of One to Ten, What is Your Skill Level in Microsoft Excel? Where 10 is that you are familiar with pivot tables, graphics, and search filters. *We will only consider candidates who reply to this question
• Which languages are you fluent in? *We will only consider candidates who reply to this question
• How many years of experience as an Administrative Assistant, Executive Assistant, Office Manager or other comparable position do you have?

Work Location: In person