Company Overview: Join our dynamic team at Sterling e-Marketing, a rapidly growing advertising agency. We pride ourselves on delivering exceptional results to our clients while fostering a collaborative and supportive work environment.

Position Overview: We are seeking a detail-oriented and proactive Administrative Assistant to support our Account Executive and Advertising Compliance Manager. The ideal candidate will possess strong organizational skills, impeccable attention to detail, and the ability to multitask effectively in a fast-paced environment. This role is pivotal in ensuring the smooth operation of our client accounts and adherence to advertising regulations.

Responsibilities:

• Administrative Support:
  • Manage calendars, schedule appointments, and coordinate meetings for the Account Executive and Advertising Compliance Manager.
  • Prepare and distribute correspondence, memos, reports, and presentations.
  • Handle incoming calls, emails, and inquiries, directing them to the appropriate team members.
  • Maintain accurate records and files, both electronic and hard copy.
• Client Support:
  • Assist with client communication and relationship management as directed by the Account Executive.
  • Coordinate client meetings, prepare meeting materials, and ensure follow-up on action items.
  • Provide support in preparing client proposals, contracts, and presentations.
• Compliance Management:
  • Work closely with the Advertising Compliance Manager to ensure all advertising materials meet regulatory requirements and industry standards.
  • Assist in conducting compliance reviews of advertising campaigns, ensuring accuracy and adherence to legal guidelines.
  • Maintain up-to-date knowledge of advertising regulations and industry best practices.
• Project Coordination:
  • Support the Account Executive in project management tasks, including coordinating project timelines, deliverables, and resources.
  • Assist in tracking project progress and ensuring deadlines are met.
• Documentation and Reporting:
  • Assist in the preparation of documentation, reports, and presentations for client meetings and internal reviews.
  • Compile data and generate reports related to advertising compliance activities.

Qualifications:

• Proven experience as an administrative assistant or in a similar role.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong attention to detail and accuracy in work.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work collaboratively in a team environment.
• Knowledge of advertising regulations and compliance standards is a plus.
• Bachelor's degree in business administration, marketing, communications, or a related field is preferred.

Benefits:

• Competitive salary
• Health, dental, and vision insurance
• Retirement savings plan
• Paid time off and holidays
• Opportunities for professional development and growth

If you are a motivated individual with a passion for organization and compliance in the advertising industry, we encourage you to apply for this exciting opportunity to join our team at Sterling e-Marketing. Please submit your resume and cover letter detailing your relevant experience and qualifications. We look forward to hearing from you!