We are seeking a highly motivated, friendly and efficient Administrative Assistant to join our real estate team. As an Administrative Assistant, you will play a vital role in ensuring smooth and organized operations for our team. Your warm and welcoming demeanor will be crucial in assisting agents and colleagues, providing excellent customer service, and maintaining a professional and inviting atmosphere. We are looking for a superstar that is passionate about learning and achievement.

Responsibilities:

• Manage email inboxes of supervisor.
• Manage calendars, schedule appointments, and coordinate meetings, ensuring all necessary materials are prepared in advance.
• Assist with various administrative tasks, such as filing, copying, mailing projects, creating presentations and data entry, maintaining accurate and up-to-date records.
• Prepare and distribute correspondence, memos, and reports, ensuring accuracy and attention to detail.
• Assist with marketing efforts, such as creating and editing property listings, updating social media platforms, and coordinating mailings.
• Manage client database by responding to inquiries and adding notes to each client profile.
• Take part in developmental programs to strengthen existing skill set.
• Respond to customer needs with urgency and attentiveness.

Requirements:

• Previous experience in an administrative role.
• Proficient in Microsoft Office Suite and Google apps. Also able to quickly learn other types of software.
• Strong communication skills, verbal and written, with the ability to effectively interact with clients and colleagues.
• Exceptional organizational skills, with the ability to prioritize tasks and manage time effectively.
• Attention to detail and accuracy in all work even while under pressure, ensuring high-quality output.
• Ability to work independently and as part of a team, with a positive attitude and willingness to assist others.

Top 5 Traits of the Best Candidates:

1. Integrity – keeping our clients’ information confidential and acting ethically are top priorities.
2. Task-oriented – able to complete tasks with accuracy.
3. Solution-based – takes pride in finding solutions to issues that arise on their own.
4. Excellent written and verbal communication skills.
5. Self-motivated – a person who is willing to take direction and then run with the project to the finish line.

Top 5 Skills of the Best Candidates:

1. Proficient in all Microsoft and Google Programs
2. Customer Service Skills
3. Detail Oriented
4. Problem Solving Skills
5. Ability to Work Independently

This is a Monday-Friday 9 am to 5 pm in office position in Sioux Falls, SD. Compensation is commensurate with experience.

About our Team:

The mission of the Greg Doohen Realty Group is to provide the premier customer service experience for each home seller and home buyer we work with that result in lasting relationships. The knowledge we’ve gained through years of working in the local market empowers us to provide our home buyers and sellers with the advice they need to make informed decisions. Whether it’s selling a home, searching for a home, or negotiating a contract, each member of the Greg Doohen Realty Group has a passion for helping people and guiding them through the home buying and selling process with the absolute best experience possible. We are growing at an unprecedented rate and want to become Sioux Falls premier real estate team.