Requisition No: 825281 

Agency: Agriculture and Consumer Services

Working Title: ADMINISTRATIVE ASSISTANT I - 42005273

 Pay Plan: Career Service

Position Number: 42005273 

Salary: $36,000.12 - $39,600.34 

Posting Closing Date: 03/29/2024 

Total Compensation Estimator Tool

ADMINISTRATIVE ASSISTANT I 

FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES 

DIVISION OF CONSUMER SERVICES
BUREAU OF STANDARDS 

***OPEN COMPETITIVE OPPORTUNITY*** 

CONTACT: 

Vanessa Benchea, (813) 868-8263 

MINIMUM REQUIREMENTS: 

A bachelor's degree from an accredited college or university and one (1) year of administrative experience.  

A master's degree from an accredited college or university can substitute for the required experience.  

Administrative or clerical experience can substitute on a year-for-year basis for the required college education.  

An equivalent combination of education and experience which equals five (5) years can substitute for the above requirements. 

***ATTENTION CANDIDATES*** 

To be considered for a position with the Florida Department of Agriculture and Consumer Services: 

• All fields in the Candidate Profile must be completed (an attached resume is not a substitution for the information required on the candidate profile).
• Work history, duties and responsibilities, hours worked, supervisor, and formal education fields, etc. must be filled out to determine qualifications for this position.
• Responses to Qualifying Questions must be verifiable in the Candidate Profile.

The Florida Department of Agriculture and Consumer Services values
and supports employment of individuals with disabilities. Qualified
individuals with disabilities are encouraged to apply. 

NOTES:

Successful applicants must pass a background screening, including fingerprinting, as a condition of employment. 

JOB DUTIES: 

Provides administrative support for the Petroleum, Antifreeze, Brake Fluid and Metrology Laboratory Programs as directed by the Laboratory Administrator, QA/QC Coordinator and Laboratory Managers. 

Prepares correspondence, updates template documents as needed and coordinates the gathering of information and dissemination of program specific records concerning inquiries and issues being handled by the Laboratory Programs. Provides telephonic and email assistance to contact and relay needed information between vendors, customers (internal/external) and laboratory personnel. Uses a personal computer to timely perform revisions and accurate typing of memoranda, correspondence, reports, records, statutes, rules, and other office documents. Creates and maintains a contacts list for the generation of correspondence. As needed or directed, inputs information into and/or researches and compiles information and statistics (including weekly and monthly reporting) from, databases used by the Laboratory Programs (DOCS, LIMS, AF/BF databases, etc.). Confers with and makes recommedations to supervisor regarding database issues and office procedures. 

Acts as liaison between the Laboratory Administrator, the Laboratory Managers, supervisors in other bureaus/ program sections, and employees. Maintains and distributes to staff current information on division policies and programs and processes routine matters within established policies. Assists laboratory personnel in keeping leave and attendance calendar current. 

Serves as a liason with the IT section regarding repair and maintenance of computers, database troubleshooting and training and other related issues and questions. Works with the laboratory and IT staff to help remedy situations and resolve the situaitons efficiently and effectively. Contacts the IT section to follow up on IT related issues for the laboratory programs. Participates in meetings concerning IT issues related to laboratory operations, including databases and hardware. 

Handles atypical situations when they arise, including, but not limited to, interactions with consumers, businesses, other program areas and other matters requiring attention. Attempts to handle non-straight forward situations requiring interpretation of department and office policies and procedures before taking to the supervisor, if necessary. Employs phone skills in attempts to successfully resolve situations with dissatisfied customers and businesses before elevating them to the the supervisor, if necessary. 

Performs special assignments and other administrative duties as needed. 

KNOWLEDGE, SKILLS, AND ABILITIES: 

• Skill in word processing, personal computers and other office equipment.

The Benefits of Working for the State of Florida 

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including: 

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please visit www.myfrs.com;)
• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a complete list of benefits, visit www.mybenefits.myflorida.com. 

For an estimate of the total compensation package for this position, please visit the “Total Compensation Estimator Tool” located above under the “Posting Closing Date.” 

SPECIAL NOTES:

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.