Job Summary / Company :

Sparks Group has partnered with a client who is seeking a well-tenured Administrative Assistant with experience in supporting senior executives.

This is a HYBRID position in Montgomery County and interested candidates should apply immediately!

Responsibilities :

• Calendar management which will require frequent interaction with executives across the organization and other leaders.
• Event and meeting management : scheduling, creating and distributing handouts, transcribing meeting minutes for senior level meetings.
• Corporate card reconciliation (compiling and tracking receipts and completing reconciliation on time).
• Completing travel and expense reports for Vice President on time
• Assisting with travel arrangements.
• Coordinating shipping and receiving materials for events and conferences which can include monitoring inventory and manage ordering.
• Produce administrative work that is high quality and delivered on time
• Support data entry when needed

Qualifications / Background Profile :

• Experience supporting executives and leadership teams- minimum of 3 years required
• Administrative assistant experience is required
• Associates or Bachelor's degree preferred
• Strong proficiency with MS Office Tools (Word, Excel, PowerPoint, Access, Outlook, SharePoint, Canva and Visio)
• Ability to handle multiple priorities simultaneously, with quality results
• Ability to make accurate and timely administrative judgments, while remaining professional under pressure

This job is Hybrid Remote.

Download the Sparks Group mobile app from Apple App Store or Google Play .

Sparks Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, pregnancy, citizenship, family status, genetic information, disability, or protect veteran status.

This Position Requires U.S. Citizenship

This Position May Either Require COVID-19 Vaccination or Regular Testing

Last updated : 2024-02-23