Summary:

Coordinate and perform a range of staff. As well as operation support activities for the department. To serve as a liaison with other departments and operating departments in the resolution of the day-to-day administrative and operational problems. To act as a communication conduit with all central office departments. Ability to multi-task duties, and organize and coordinate meetings.

Responsibilities:

• Schedule and coordinate meetings, interviews, appointments, events, and other similar activities for the Director of Procurement & Assistant Director of Procurement
• Maintain the Rosen Purchasing inbox
• To provide administrative support for the department such as answering telephones, assisting visitors, and taking detailed messages.
• Operate a personal computer and MS Word software to compose and edit correspondence and memoranda from verbal direction and knowledge of established department/company policies: prepare transcribe, compose, type, edit, and distribute agenda and minutes of meetings.
• Take initiative in the Director's absence, as well as keeping a log of activities.
• Assist in keeping projects/deadlines/meetings on schedule.
• Update schedules and make changes for associates in INFOR.
• Update and create Excel worksheets and maintain multiple Outlook calendars.
• Assist in enforcing all company policies and procedures.
• Prepare office supplies order and OPS building supplies order.
• Maintain working knowledge of Adaco, V1, DM, and Quickbooks.
• Completes special projects as requested by the Director of Procurement or Assistant Director of Procurement.
• Ability to prioritize multiple tasks, have a sense of urgency to complete projects and be detail oriented.
• Must possess excellent communication skills, written and verbal, must be willing to pitch in and help co-workers with their job duties and be a team player.
• Perform any other related duties as required or assigned.

Education

High school, plus specialized schooling and/or on-the-job education in a specific skill area; e.g. data processing, clerical/administrative, equipment operation, etc.

Other information:

Discover Life at Rosen

Your career is here in our diverse and friendly workplace where your individuality and ideas are valued. Our company of more than 3,000 associates thrives on teamwork and ingenuity. It is this team who makes Rosen Hotels & Resorts® in Orlando one of Florida’s most respected hospitality companies to work for.

Benefits Our Associates Enjoy

• Affordable Health and Dental Insurance
• On-site Medical Center
• Competitive Compensation
• Holiday Pay
• Paid Vacation
• Paid Personal Days
• Tuition Reimbursement
• Higher Education Scholarships
• 401(k) Retirement Savings Plan
• Childcare Financial Assistance
• Hospitality and Dining Discounts
• Family Outreach Center
• and Many More Benefits

Excellent career opportunities, extensive and innovative benefits, and personal enrichment reward our associates’ commitment to quality and service. The result is a level of employee longevity unique in the hotel industry.

We are proud to be an equal opportunity employer and a drug and nicotine-free workforce.