159 Executive Administrative Assistant (USSOCOM) Jobs in Tampa, FL
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RMGS Inc is Hiring an Executive Administrative Assistant (USSOCOM) Near Tampa, FL
Roles and Responsibilities
- Supports SOCS-DAO primarily focused on coordinating, tracking, and handling the day-to-day management and administration of the CDAO office. Supports the CDAO office on all matters relative to the coordination, integration and synchronization of staff actions, events, and activities. Assists with Battle Rhythm meetings and events to include scheduling of conference rooms, VTC equipment, seating charts, and developing/providing copies of read aheads for said meetings. Provides administration and information management advice and guidance to personnel assigned to the CDAO.
- Manage the operational schedule of the Chief Digital and Artificial Intelligence Officer and maintain the long-range calendar. Provide full time administrative support; personnel to perform a full range of administrative, clerical and office support duties to include but not limited to; scheduling and providing administrative support; participating in special meetings and events and assisting with special projects; balancing administrative workload; and providing advice and guidance on subjects related to administration and information management.
- Handle telephone calls, messages, short-fused taskers, briefings, and official social functions; develop, initiate, and execute administrative tasks and procedures concerning high interest items, flow of information, and staff action package processing.
- Research and resolve administrative issues and complaints; follow up to ensure complete and quality resolution; oversee and maintain the office calendar; and assist other staff officers in making appointments and arranging meetings.
- Planning and implementing visits, conferences, and other events involving distinguished visitors, guests, and/or groups.
- Making official travel arrangements in the Defense Travel System and assisting with travel voucher problems.
- Independently develop methods and procedures for office automation tasks and identify and solve problems in existing methods or procedures. Perform quality assurance checks for all correspondence to ensure accuracy and compliance with USSOCOM standards, policies, and guidance.
- Use software to create, copy, edit, store, retrieve, and print forms, memos, and letters; use database or spreadsheet software to create, enter, revise, sort or calculate, and retrieve data for reports; and use graphic software to provide graphs and charts for reports and presentations.
- Use multiple office automation software applications to produce a wide range of documents that often require complex formats, such as graphics or tables within text, editing and reformatting electronic drafts, and updating or revising existing databases with spreadsheets.
- Develop, establish, update, and maintain office procedures and records files; file and maintain copies of policies, plans and program information for the office; and control and disseminate classified and unclassified mail.
- Responsible for the receipt, control, logging, safekeeping, and other necessary actions to account for incoming and outgoing correspondence and files; and transmit and receive documents and messages electronically.
- Collect, collate, and present metrics.
- Prepare documentation to initiate requests for additional resources including equipment, furniture, supplies, space, and printing support.
- Independently identifies administrative and office management problems, issues, and/or administrative issues and recommends potential solutions. Provides administrative office procedures and protocols support that affect the orderly and efficient flow of work within the Command Digital and Artificial Intelligence Office.
- Develop and maintain a task tracking system to prioritize Chief Digital and Artificial Intelligence Officer key tasks and deliverables, coordinated with senior leaders; prepare and update status of tasks for reporting; and, resolve prioritization conflicts with other staff executive assistants and executive officers.
Required Qualifications and Experience
- Minimum five years’ experience providing executive-level (J-Code Director, General Officer/Flag Officer) administrative support services to the Government.
- BA/BS Degree with a minimum of three years executive-level administrative support services experience may be substituted for the five years’ experience without a BA/BS degree.
- Multifunctional administrative professional skilled in data management. Executive level written and oral communications skills.
- Experience and strong skills in data management, computer and internet research, Microsoft Office Suite, Defense Travel System, Microsoft SharePoint, and Microsoft CRM.
- Active TS clearance required upon reporting with eligibility for SCI.
Company Overview
Company Benefits
- Medical, dental, and vision insurance and/or TRICARE supplemental insurance
- Short- and long-term disability insurance
- Accidental death and dismemberment insurance
- Group and supplemental group life insurance
- AFLAC supplemental insurance
- 401(k)
- Workers’ compensation
- Direct deposit
- Post-hardship differential and danger pay
- Medical evacuation insurance
- Short-term and high-risk life insurance.
Job Summary
Full Time
$70k-90k (estimate)
03/22/2024
03/29/2024
rmgsinc.com
Virginia Beach, VA
50 - 100
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Quotes from people on Executive Administrative Assistant job description and responsibilities
Executive assistants will prioritize and filter calls and emails, while also communicating on the behalf of the executives they support.
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Executive assistants need to be friendly and enthusiastic towards visitors and clients.
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The executive assistant must be dedicated to providing a high degree of support to the CEO at all times.
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Collaborate with leaders and other administrative professionals across the organization.
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Manage a complex schedule and successfully work with administrative staff for senior executives at external organizations.
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Career tips from people on Executive Administrative Assistant jobs
An executive assistant must prove to the CEO that they are capable, positive, self-motivated, and organized.
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Start with a good telecommunications system.
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Learn knowledge of general office procedures (e.g., filing, correspondence, scheduling).
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Become Focused and Committed to Deadlines.
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The executive administrative assistant position requires reliability and flexibility.
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